The Complete Guide to Hiring a Magician

Everything you need to know about hiring a magician — from choosing the right style of magic to planning, timings and what to expect on the day.

The Complete Guide to Hiring a Magician

Looking to add something a little unexpected to your next event? Whether it's a wedding, birthday party or company do, hiring a magician can be a brilliant way to break the ice, keep guests talking and add a few surprises along the way.

In this guide, we’ll walk you through the different types of magicians out there, how to pick the right one for your event, and what to expect on the day. If you're not sure where to start, you're in the right place.

Types of Magicians

Just as you'd pick a venue, a theme, or a playlist to suit the occasion, choosing the right magician is essential in ensuring a seamless blend of entertainment and ambience. Here’s a quick overview of the most popular types of magician you’ll come across:

Close-up Magicians

Perfect for drinks receptions and dinner parties, close-up magicians mingle with your guests, performing sleight of hand tricks with cards, coins and everyday objects. It’s low-key, interactive and always gets people talking.

Stage Magicians

Think big illusions, dramatic reveals and a bit of theatre. If you're planning a sit-down show or want something that grabs attention all at once, a stage magician is the way to go.

Mentalists

These performers specialise in mind-reading, predictions and psychological illusions. They’re great for adding a bit of mystery and tend to suit smaller, quieter settings where guests can properly tune in.

Kids' Magicians

Ideal for birthdays and family-friendly events, kids’ magicians know how to keep younger audiences engaged — usually with a mix of slapstick, audience participation and simple, visual tricks.

Specialist Magicians

Looking for something different? Some magicians blend magic with comedy, escapology, or even music. If your event has a particular theme or tone, it’s worth exploring what’s available — you might be surprised by what’s out there.

What Type of Magic Suits Your Event?

Before booking a magician, it's worth thinking about what will work best for your event. The right act can really lift the atmosphere, but the wrong fit might feel out of place. Here are a few things to consider before you start browsing.

Audience Size

Is this a small, intimate gathering or a big event with hundreds of guests? Close-up magic works well in smaller groups where everyone gets a chance to see the tricks up close. For larger events, you might want a stage magician who can perform to the whole room. If you're expecting a big crowd and want close-up magic, consider hiring two magicians to make sure no one’s left out.

Event Theme or Style

Think about the vibe you’re going for. A vintage-themed party might suit a magician with an old-school style, while something sleek and modern might call for a more polished, contemporary act. The magic should feel like part of the event, not a random add-on.

Venue Layout

Does the space allow for a performance area? Stage magicians may need lighting, sound equipment or room to set up props, while close-up magicians just need enough space to move between groups. Make sure your venue suits the type of act you’re considering.

Budget

Like any form of live entertainment, fees can vary. Most magicians offer a range of packages depending on how long they perform and what kind of show you’re after. Have a rough idea of your budget before enquiring so you can focus on acts within your range.

When Should the Magician Perform?

Timing can make a big difference to how well a magic act lands. Think about when your guests will be most receptive — and when a bit of entertainment could help fill a gap in the day.

  • Weddings: Magicians often perform during the drinks reception or between courses — moments where guests are waiting around and will appreciate something interactive.
  • Corporate Events: Use a magician as an opener to break the ice, during breaks, or between awards and speeches to keep the energy up.
  • Private Parties: A good moment is after food but before the music kicks in — when people are relaxed and happy to engage.

How Long Should the Performance Be?

Most close-up magicians perform for 1 to 2 hours, working the room or moving between tables. For stage acts, performances typically run from 20 to 60 minutes, depending on the show’s complexity and your schedule. Some may also offer shorter sets split across the evening.

The key is to make sure the timing complements the rest of your event — not competes with it. A quick chat with your magician will help you figure out what works best.

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How to Book a Magician

Once you’ve got an idea of the kind of magician you’re after, it’s time to get the ball rolling. Here’s how to keep things simple and stress-free:

  1. Start with Recommendations or a Trusted Agency: If you’ve seen a magician you liked at another event, that’s a great place to start. Otherwise, use a reputable agency like Bands For Hire — all our magicians are vetted for professionalism and experience.
  2. Watch Promo Videos: Most magicians will have a showreel or clips from past performances. These give you a feel for their style, personality and how guests typically respond.
  3. Check Availability and Get a Quote: Once you’ve found someone you like, get in touch to confirm they’re available for your date and request a quote. We’ll handle all the back-and-forth so you don’t have to.
  4. Ask About Customisation: Many magicians are happy to tailor parts of their act to fit your theme, whether that’s adding a personal touch or avoiding particular tricks.
  5. Confirm the Booking: We’ll handle the contract, payment terms and key details — everything is clearly laid out so there are no surprises.
  6. Stay in Touch: As your event approaches, we’ll put you in direct contact with your magician to finalise the finer details — arrival time, dress code, set-up needs and so on.

Event Day Preperation

Once the booking's confirmed, a bit of planning can help things run smoothly on the day. Here’s what to think about in the lead-up:

Technical Requirements

Most close-up magicians travel light, but stage performers may need a few extras — like a mic, sound system or stage lighting. Check in with them ahead of time so you’re not caught out on the day.

Arrival Time and Set-Up

Agree on when your magician should arrive and where they’ll need to be. Giving clear directions, parking info and a point of contact will help things stay on track.

Dress Code

If your event has a particular theme or dress code, let your magician know. Whether it’s black tie or something more relaxed, most performers will be happy to dress the part.

Contingency Plans

If the performance is outdoors, have a back-up plan in case of rain. It’s always better to sort this in advance rather than scrambling on the day.

Breaks and Timings

If the magician is performing over a couple of hours, they may need a short break. Work with them to plan this around your schedule so it doesn’t interrupt the flow of the event.

Pack Down

Once the performance is done, make sure there’s a clear plan for the magician to pack away — especially important if you’ve got other acts or a quick turnaround to the next part of the night.

wedding magician

Ready to Book?

Hiring a magician can add something genuinely memorable to your event — whether it’s surprise close-up tricks at the table, a full stage show, or a mind-reading moment that gets guests talking long after the night ends.

If you’re ready to start exploring options, head over to our magicians for hire page to browse our roster. Whether you’ve got a firm idea or need a bit of guidance, just get in touch and we’ll help you find the perfect act for the occasion.

Adam Mezzatesta

About the author

Adam Mezzatesta is the founder of entertainment agency Bands For Hire. With 15 years of gigging experience and thousands of bookings managed each year, Adam provides expert advice on planning the perfect entertainment for your event.

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