From grand concert halls to elaborate weddings, a live orchestra promises to create a unique musical experience at a wide range of events. Such a broad range of musicians, each adding their unique timbre to the musical pot, provides a rich texture of sound beyond that of any other musical act.

If you're hoping to create an unforgettable atmosphere at your event, trust us when we say hiring an orchestra is the ultimate statement. Exuding sophistication, grandeur and opulence, an orchestra is the perfect centrepiece for your special occasion.

Hiring an orchestra is simple, but you'll need to answer a few essential questions before doing so. With this in mind, we've created this easy-to-follow booking guide for hiring an orchestra.

How large is an orchestra?

The size of an orchestra varies from 10-40 musicians, also known as a chamber orchestra, to 80-100 musicians, also known as a symphony orchestra.

Take a look at Stardust Orchestra performing 'Eternal Flame' as a perfect example of what a chamber orchestra sounds like.

{vid id="dpGEcyAN3JU" name="Stardust Orchestra" url="classical-musicians/item/883-stardust-orchestra"}

What size orchestra do I require for my event?

To find out the size of orchestra required for your event, you'll need to answer the following questions:

• How big is your venue?
• How many guests will be attending the event?
• What sort of music are you hoping to have performed?
• What kind of musical impact are you hoping to achieve?
• What is your budget?

The size of your venue and budget will determine how many musicians you can hire. Once you have this number, you can begin to understand the type of musical impact and song choice your orchestra can provide.

For example, playing 'Can't Help Falling In Love' as you walk down the aisle would work well with just strings, but the 'Concerning Hobbit' (and other film scores) would work better with a larger orchestra.

How much does it cost to hire an orchestra?

A small chamber orchestra of 15 musicians is around £3000 - 6000, whereas a symphony orchestra of 50 players is between £15,000 - 25,000, depending on the calibre of orchestra booked.

The total quote will include more than just the musicians' fees, so please take a look at the basic breakdown of costs below:

• Between £150-£300 per musician per hour
• Over £200 per hour for the conductor's expertise
• Administrative fees (£1000-2000) encompassing music rental, larger instrument hire (grand piano, harp, etc.), rehearsal space, transport of equipment
• Extra charges for custom musical arrangements
• Travel expenses for the orchestra
• Technical setup, including microphones and sound systems

What type of events does an orchestra perform at?

In all honesty, the list is never-ending, and this is partially due to how versatile orchestras can be.

From grand weddings to corporate award ceremonies and elaborate proposals to launch events, the musical experience an orchestra can provide is powerful and unforgettable.

A symphony orchestra is commonly hired for a performance or concert, whether for a corporate or private event or a showcase. Hiring an orchestra for a recording session is also popular.

A chamber orchestra is better suited to smaller events that still want the impact of an orchestra but don't have the space or budget for a more extensive lineup.

What type of performance does an orchestra provide?

An orchestra can tailor its sound and performance style depending on the brief you provide them with. Please see some examples of the types of performances they offer below:

Background music - ideal for a drinks reception, private dinner or social event to create a musical backdrop without overpowering the occasion.

Concert or headliner - perfect for putting on a spectacular show for a charity, corporate or private event to entertain guests for a sitdown show.

Ballroom dancing - for a memorable experience, an orchestra can provide music for guests to dance to, such as traditional waltzes or popular songs. A Bridgerton-style ballroom dance accompanied by a live orchestra performing classical takes on modern hits is a sure-fire winner!

How long does an orchestra take to set up?

A chamber orchestra can take 45-60 minutes to set up, whereas a symphony orchestra will likely take 1-2 hours.

A smaller group of musicians will require less time to tune up their instruments and will not necessarily require a PA system for their performance.

Meanwhile, a larger orchestra may require a PA system to play through for a concert or ballroom dance. In this case, they'll require a more extended sound check to ensure everyone's levels are satisfactory before performing.

How much space does an orchestra require?

As a general rule of thumb, the recommended guideline for space is 1.5 square metres per musician.

However, the instrumentation of your chosen orchestra will need to be considered, i.e. a grand piano is approximately 1.5m x 3m.

Below is an approximation of the space required for different types of orchestras:

• 10-15 piece orchestra - 4 x 6m or 24 square metres
• 30 -40 piece orchestra - 5 x 9m or 45 square metres
• 70 - 80 piece orchestra - 12 x 12m or 144 square metres

What equipment does an orchestra provide?

Most orchestras will provide equipment, including instruments, music stands, and a PA system if required.

However, it's worth assuming this may not always be the case, so here is a handy checklist to run past them before booking:

• How many armless chairs do you require?
• Do you require music stands for each musician?
• Do you need a PA system? If so, will you provide one?
• Do you require power outlets? If so, how many?
• Will you arrange to hire and deliver larger instruments, such as a grand piano or harp?
• Do you require a conductor's podium?

Luckily, you'll be able to direct these questions to your orchestral director or booking agent, who can help orchestrate (pun intended) the event for you.

What type of music does an orchestra play?

You'll be surprised to learn classical musicians cover a wider range of popular songs than you imagine.

For example, string arrangements for Taylor Swift and Harry Styles' latest songs have become popular due to the popular Netflix show Bridgerton.

An eclectic range of scores are written for popular films and TV shows every year. Whether you're an anime fan and love studio Ghiblis' Spirited Away or Howl's Moving Castle, or perhaps a fan of fantasy and enjoy Game of Thrones and Westworld - all these spectacular scores can be brought to life at your event via an orchestra.

A hugely popular score that's been requested more than a few times for a bridal entrance springs to mind. Yes, it's the Jurassic Park theme tune! Just take a listen to this epic score performed by the Zebrowski Music School Orchestra:

{vid id="cR7erYmO0m8"}

As you can see, the world is your musical oyster if you're considering hiring an orchestra.

Can an orchestra perform a special song request?

Providing the sheet music is available, then the orchestra should have no trouble performing a specific song request for you.

They may charge an admin fee for printing the scores out or if they are required to purchase the score.

If no score is available for your chosen song, they may be able to write an arrangement for you at an additional cost.

Don't be afraid to think out of the box; take a look at this fantastic tribute to the popular video game The Legend of Zelda for Nintendo:

{vid id="Te7xh9BWzXI"}

How long will the orchestra perform?

Typically, an orchestra will not play for more than 3 hours in total, including breaks.

For a concert that extends beyond 45 minutes, it's common to include an intermission.

In settings such as ballrooms, where the orchestra provides background music, or during any extended performance, it's wise to allow a brief pause of 15-20 minutes roughly every 45 minutes.

Extras to consider when hiring an orchestra:

Parking - the orchestra will require a parking space for a coach and possibly a few cars. However, public transport might be an option if the event is local to them, although some equipment will need transportation regardless.

Food & Refreshments - the orchestra may request a meal for their musicians if they're expected to perform during the evening. For any daytime events, the orchestra may request food providing, like sandwiches or fruit, depending on the duration of their stay. Refreshments are always required regardless of how long they are on-site.

Dress & Attire - what the musicians wear on the day depends on the event they are playing at. A concert will typically see the musicians wearing black dresses and tuxedos. In contrast, a ballroom may include smart-casual wear or even fancy dress depending on the event's theme (Georgian dresses and suits for a Bridgeton-themed event).

Set up & Soundcheck - depending on the orchestra size, you'll need to allow roughly 60 - 90 minutes for them to set up and tune their instruments.

PA System - not all orchestras will provide this equipment, but you'll find most orchestras are loud enough that they don't necessarily need a PA system to be heard. Also, the venue may already have a built-in PA system that the orchestra can use, so it's worth communicating on both ends to ensure everything runs as expected.

How far in advance should I book an orchestra?

Depending on availability, booking an orchestra at the last minute is possible. However, we advise booking well ahead of time since musicians often fill their schedules quickly, especially for peak season dates such as summer weekends or during the holiday periods.

Ready to hire an orchestra?

We hope our comprehensive guide for 2024 has armed you with insights, from understanding the costs involved to selecting the appropriate size orchestra for your venue and occasion.

Whether it's a symphony orchestra to captivate your guests at a gala or a chamber group to add a touch of sophistication to your intimate gathering, the opportunity to hire such an illustrious act could transform your event into an unforgettable experience.

Remember, the key to securing the ideal orchestral performance lies in early planning and clear communication about your musical requirements and logistical needs. Our team at Bands For Hire are here to help, so please feel free to contact us for more information on booking an orchestra.

Whilst there's evidence that these numbers will continue to grow with inflation and increasing costs for suppliers, a growing sector of Gen Z and Millennials are ditching the grand wedding and looking for cheaper alternatives.

If you have your heart set on being the belle of the ball but would rather not break the bank, this article is for you. Here are 7 simple ways to save money on your wedding day, without compromising on quality.

1. Consider a Mid-Week Wedding

Summer Saturdays are by far the most popular dates in the diary for wedding venues and suppliers. The benefit of a Saturday is that friends and family will likely have the day off work, and they'll have sufficient time to work off the hangover the following day.

However, that's not to say it's the only day of the week to consider. Over the last ten years, we've seen an upward trend in Friday weddings, escalated further by Covid, which practically made mid-week weddings the norm.

The benefit? Cheaper mid-week dates for couples looking to save cash on their wedding day. From Thirsty Thursdays to lazy Sundays, you can usually bag a mid-week wedding for a fraction of the cost of a Saturday.

Not only will this save a good portion of your venue budget, but you'll no doubt find a number of wedding suppliers who are eager to book a mid-week wedding for a discounted rate.

2. Off-Season Weddings

If a Saturday is a must, then perhaps a chilly winter wedding could be an option. With an array of romantic winter themes to work with, there are plenty of reasons to opt for an off-season wedding.

If cost-saving is your main focus, you'll want to avoid December, which remains a popular month for venues, suppliers and entertainers due to the flurry of corporate events and Christmas parties.

As the owner of a music agency, of which weddings are a significant part of the business, I highly recommend January or February weddings to get the most bang for your buck.

While some musicians and suppliers have a set price regardless of the date, many will offer a discount on their services (if you ask nicely!).

3. Get a Package Deal

Venues that include bubbly, wedding bands that offer ceremony music, DJs that offer photobooths - there are countless suppliers that offer cheap wedding deals when booking a package.

Suppose a supplier such as a DJ or band is already supplying their services. In that case, it makes sense to utilise everything they offer instead of hiring more people with additional travel expenses to fork out on.

Assuming the vendor is happy with their rate, they may consider any extras a bonus. For example, the average cost of an acoustic duo is around £450-£550, but if you've already booked a wedding band for the evening party, they'll likely offer a one-hour acoustic set in the afternoon for around £300. So, if you're looking to save money on your wedding day, a package deal is clearly a no-brainer.

4. Grab a Last minute Bargain

Booking last-minute deals can be a brilliant strategy to secure a budget-friendly wedding... if you have the nerve for it.

This approach does mean your choices will be more limited, so it's important to consider whether it aligns with your vision for the day. If you're flexible about details, such as the venue's style or the type of band, and you're happy to go with the flow, planning a wedding this way can be both exciting and economical.

Why consider a last-minute booking? As wedding venues and vendors fill their diaries, there are often a few outlier dates that remain unbooked or get cancelled. This opens up opportunities for last-minute discounts, as suppliers are keen to avoid empty slots. It's a win-win situation for both parties.

Personally, I might choose the less stressful route of advanced planning. However, as the owner of an agency, I see numerous clients successfully opting for last-minute bookings. We often have a selection of bands available for those who decide late in the game.

Affordable Wedding Singers and Duos

Browse our impressive range of wedding musicians based across the UK.

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5. Go Local

Opting for local suppliers is a straightforward yet effective way to cut costs on your wedding. The reason is simple: most wedding vendors calculate their fees by factoring in travel distance from their base. By choosing local venues, caterers, bands, and photographers, you'll not only reduce your environmental impact and support your local community but also secure the most competitive rates from suppliers.

6. Do It Yourself

Embracing DIY for your wedding decor is not just a budget-friendly choice; it's also a wonderful way to add a personal touch to your special day. From handcrafted table centres to bespoke signage, you and your partner can infuse your personalities into every little detail. It's amazing how a bit of creativity with items like mason jars, fairy lights, and hand-picked flowers can transform a space.

7. Go Minimal

It's human nature to express ourselves through material possessions, but when planning a wedding, it's worth asking: do we really need all of this? Are the extravagant decorations, bespoke suit, and lavish cake absolutely necessary? Some elements, like live music (a personal favourite!), might be non-negotiable for you. However, if certain items are just inflating your wedding budget without adding significant value to your day, have the confidence to ditch them and take a more minimal approach to your day.

Go Forth and Save!

As I wrap up this article, I realise that my wife and I used several of these money-saving strategies when planning our own wedding. With a new startup (this website), first house and puppy, there was good reason to save anywhere we could.

We tied the knot on a Friday, snagged an all-inclusive £5k package from a local venue, and embraced the DIY spirit everywhere we could (my wife was the crafty one there!). And of course, we had a fantastic rock 'n' roll band at 'mates rates' thanks to my industry connections.

If you're newly engaged and beginning your wedding planning journey, don't hesitate to drop us a message. We're more than happy to share our experiences and help out where we can.

From the characterful, feel-good vibes of flamenco and gypsy jazz to the vast spectrum of classical and contemporary music on offer, there's a wedding guitarist to cover all bases.

Whether you're after popular wedding music from Pachelbel and Ed Sheeran or something in the style of Django Reinhardt or Rodrigo y Gabriela, it's essential to know what type of wedding guitarist you're looking for at the outset.

In our booking guide, we cover every important aspect of hiring a wedding guitarist for your big day. From choosing the right style of guitarist to ceremony music picks, timings, set-up, costs and logistics, we leave no stone unturned.

Looking to Hire a Guitarist?

Browse our impressive range of guitar players based across the UK.

Browse Solo Guitarists

Why Book a Wedding guitarist?

For many couples, live music plays a pivotal role on their big day. Not only does it entertain guests and enhance the atmosphere, it serves as a way to inject a touch of their own personality into the day, seamlessly complementing the wedding theme and decor.

Versatility

A wedding guitarist has the ability to adapt their sound to every key part of your day, from elegant ceremony entrance music to a bring-down-the-house first dance - and all with just one musician.

Budget

Booking a larger line-up, such as a duo or band, may often be the first port of call, but if you're working with a moderate budget, you may find you can cover your whole day at a fraction of the price with just one musician. We'll talk more about pricing later on.

Mobility and Easy Set-Up

The final thing to note about solo guitarists is their compact set-up, often incorporating a single handheld amplifier into their set-up. With just a guitar and amp to transport, they can change locations with ease, moving from one part of the venue to another with minimal downtime in between.

Types of Wedding Guitarists

If you and your partner have wildly different tastes in music, a guitarist could be just the ticket. With their ability to seamlessly transition from intricate classical masterpieces to contemporary favourites, guitar players appeal to a wide audience, meaning you and your spouse-to-be can both get involved in the music choices.

Many guitarists focus on a particular style or genre, such as jazz, classical or Flamenco, but the first thing to settle on is whether you're looking for an instrumental guitarist or a wedding singer who plays guitar. Whilst both types of act may sit under the 'wedding guitarist' umbrella, they are, of course, entirely different.

You'll find wedding guitarists usually fall into two main categories: exceptional instrumentalists who focus on classical, Flamenco or jazz guitar, or versatile performers who sing while accompanying themselves on the guitar.

Let's look at the type of wedding guitarists below to get a good idea of what you can expect.

Classical Guitarists

Classical wedding guitarists usually offer a varied repertoire of instrumental music that includes a mix of traditional wedding music, contemporary pop classics and Latin/Spanish. Classical guitarists are typically well-versed in reading sheet music and can turn their hand to just about any style. Similar to their harpist and string quartet counterparts, they may also have a wide range of jazz music, show tunes and film scores available, meaning they can tailor their set list towards your individual tastes.

With their incredible flexibility, classical guitarists are a fantastic choice for wedding ceremonies, drinks receptions, and the wedding breakfast.

Singer/Guitarists

If you're more Beatles than Beethoven, a singer-guitarist could be the right pick for you. While a classical guitarist is often considered background music, a singer/guitarist is naturally more of a focal point, performing everything from Ben E King and Bob Dylan to Ed Sheeran and Eva Cassidy.

The beauty of a singer-guitarist is their ability to transition from low-key background vibes to upbeat entertainment. For this reason, they're a popular choice for everything from the ceremony and afternoon champagne reception to evening entertainment.

Flamenco Guitarists

Sometimes, the key to live entertainment is the wow factor, and a flamenco guitarist will undoubtedly add some flair to your big day. Bringing showmanship and excitement to the table, a flamenco guitarist is a great way to kick your off your afternoon with some high-energy vibes.

Many flamenco guitarists specialise in their genre, but if you're after more traditional music during your ceremony, you'll certainly find a handful of guitarists happy to learn a song or two for your special day.

Jazz Guitarists

For jazz aficionados looking to make a strong impression, nothing says sophistication like a solo jazz musician. Performing jazz standards from the American Songbook, you can expect to hear a repertoire that's both familiar and yet completely unique to your big day.

If you love the thought of booking a jazz guitarist but would still like something more traditional for your ceremony, then fear not. With a high level of musical expertise, jazz guitarists can usually accommodate a song request outside their standard jazz repertoire.

How to Choose Your Wedding Guitarist

Now you've decided on the type of guitarist you're after, it's time to start making your shortlist. But what are the key things to look out for and how do you decide on a guitarist?

Location

Before getting into the nitty gritty of set lists and playing styles, finding local guitarists in your area is an excellent place to start. At Bands For Hire, we have regional pages for our wedding guitarists and acoustic acts, each listing the most local and popular acts at the top.

Style and Repertoire

As we've discussed, there are a wide variety of different guitarists, so start by listening to those who provide the service you're after, whether that be classical wedding guitarists or singers. Every guitarist will have a profile page or website listing their full repertoire so you can instantly decide if they're your cup of tea.

Videos and Audio Samples

Whilst it's always nice to meet prospective suppliers up close and personal, it's rarely an option, given how busy musicians can be. For this reason, every guitarist on our roster has put together a range of live music videos and mp3s so you can tell they're the real deal.

Experience and Professionalism

Like any profession, the music industry has musicians with varying levels of expertise and professionalism. While videos and demos can give you a sense of a guitarist's musical skills, it's crucial to choose someone who has experience earning a living as a professional musician.

When you book through an agency like ours, you can rest assured that every guitarist meets our stringent criteria. However, if you're booking directly with a musician, be sure to do your homework: check their online reviews and social media presence to get an authentic overview of the musician. Even the tone of their email and text responses can speak volumes about the level of professionalism you can expect in the run-up to your wedding.

Personal Preference

Everybody has their own personal tastes, and so this should ultimately be the deciding factor. If a guitarist just seems to hit the right note (pun intended), they should most certainly be at the top of your shortlist.

Costs and Budgeting

The average price for a wedding guitarist is about £350 locally, but this can vary enormously, with numerous factors affecting the price, such as travelling distance, performance times, timeframe at the venue and additional song requests. Let's investigate these in more detail to ensure you get the most bang for your buck.

Travel

It goes without saying that when musicians travel, they need to cover their fuel expenses. But another consideration is the time spent on the road - if a guitarist is quoting for an event a couple of hours away, they'll most likely need to account for four hours on the road and factor this into their fee.

If you want to maximise your wedding budget, we recommend always starting your search locally.

Performance Times and Timeframe

Wedding musicians tend to charge a base fee to cover the first hour or two of performance, which then increases if you require longer sets. As an example, a guitarist might charge a base rate of £350 to cover 2 x 60-minute sets over a maximum three-hour period.

But what if you want 20 minutes of music as guests arrive, 15 minutes during the ceremony and an hour during drinks? As long as this falls within the 3-hour time span, you should find this falls within the same quote.

However, suppose you're looking to stretch things out to cover the drinks reception and wedding breakfast. In that case, you'll likely exceed the initial 3-hour timeframe, in which case additional charges will apply for the extra time the musician spends at the venue.

Level of Expertise

The industry is jam-packed with wedding musicians of varying degrees of ability and professionalism. As guitarists progress through their careers, you can expect their fees to increase, reflecting their experience and popularity.

Additional Song requests

Most musicians are more than happy to accommodate special songs for your wedding ceremony or first dance, but it's worth bearing in mind that these can be very time-intensive. Singers and guitarists often limit the number of requests per event to noe or two, charging a small fee to learn additional songs.

If you've already selected your ceremony songs, feel free to include these in your initial enquiry so the guitarist knows exactly what they're quoting for, and you can avoid any surprises down the line.

Song Choices

Now that we've chosen your guitarist and the budget is in good order, it's time for the fun part - the music!

Choosing your special songs for the big day is a deeply personal choice, influenced by your musical tastes and the tracks that hold significance for you as a couple. But, if you're struggling for inspiration, we've included a few of our favourites below. If you're looking for more ideas, head over to our wedding music section, where you'll find thousands of song ideas to cover every aspect of your big day.

Instrumental Guitar Wedding Songs

• 
  Thinking Out Loud - Cole
  Play
• 
  Canon in D - Michael
  Play
• 
  Wonderful Tonight - Paco
  Play
• 
  Over The Rainbow - Michael
  Play
• 
  A Thousand Years - Guy
  Play

Singer/Guitarist Wedding Songs

• 
  Can't Help Falling in Love
  Play
• 
  Wicked Game - Abigail
  Play
• 
  Make You Feel My Love - Nat
  Play
• 
  Faith - Matthew
  Play
• 
  How Deep Is Your Love - Alexander
  Play

What to Expect on the Day

When it comes to set-up and logistics, it couldn't be easier. Unlike a jazz band or wedding band, a solo guitarist comes with minimal gear that takes just a few minutes to set up.

Arrival

At Bands For Hire, we always ask our guitarists to arrive an hour prior to the performance, giving them plenty of breathing space if they run into traffic or get held up on the day.

Power

Most instrumental guitarists play through a small guitar amp, while singer guitarists usually provide a compact PA system to amplify their vocals. In both cases, a single 13-amp power socket is usually all that's needed.

For outdoor ceremonies, make sure you have either an extension lead running from the venue or a small generator at hand.

Soundcheck

For classical guitarists and instrumentalists, a 2-minute soundcheck is all that's required to ensure the volume is at an appropriate level and there are no issues such as feedback.

For singer-guitarists, it's best to allow 15-30 minutes of set-up time, as there's a little more gear to unload and set up.

Space Requirements

Although one musician takes up very little room, it's a good idea to give them sufficient space to set up their gear, ideally around 2 x 2 meters. Think carefully about where they're situated so that they're close enough to be an integral part of the atmosphere but not so close that they take centre stage during the ceremony.

Weather Contingency

For outdoor weddings, it's crucial to have a weather contingency plan. We strongly recommend arranging a small gazebo or marquee to shield musicians from potential rain. Just a few droplets can risk damaging costly equipment, and ultimately, it's the musician's call on whether they feel at ease performing outside without adequate cover.

Breaks and Intervals

In general, guitarists are happy to perform for up to an hour before needing a break, but if you'd prefer to divide the performance into shorter segments, that's no problem. We find that a 15-minute interval between sets provides ample time for the musician to rest and reset.

For daytime bookings, it's common to supply musicians with refreshments such as soft drinks/coffee/tea and a light lunch. For evening bookings, your guitarist may request a meal as part of their rider.

Ready to book your wedding guitarist?

Now that you've got a clear plan of action, it's time to start planning. At Bands For Hire, we represent only the highest quality guitarists across the UK. To find local wedding guitar players in your area, head to the top of the page and select your region. Once you've found someone you like the look of, drop us an enquiry through the contact form, and a member of our team will get back to you with a quote and a breakdown of what's included.

With their unique and majestic sound, they promise to evoke a sense of cultural heritage and historical significance at any event.

A live bagpiper is the perfect way to mark important milestones such as marriage, birth, and death. If you're looking to hire a bagpiper for your event, we're here to ensure you have all the knowledge you need to start your search.

What type of events do Bagpipers play?

Bagpipes can add a unique and memorable touch to various events, ranging from royal weddings like Prince William and Kate Middleton's in 2011 to military ceremonies, such as funerals and memorials. The bagpipes are also a regular feature at sporting events, particularly Scottish rugby and football matches, and accompany political and civic occasions, such as presidential inaugurations.

Looking to add some traditional Scottish charm to your occasion? Below are some of the most popular events our Bagpipers for hire cover:

Weddings

If you're planning a wedding, consider having a piper play as you enter and leave the church or even during the ceremony itself. Bagpipers can also create a welcoming atmosphere as guests arrive at the reception, with a 20-30 minute performance typically being the ideal length.

Funerals

At funerals, bagpipers often lead the hearse and play as mourners arrive, providing a poignant and respectful tribute. They may even perform mid-service as guests place flowers and when the casket is lowered, adding a layer of solemn dignity to the proceedings.

Burns Night Celebrations

A traditional Scottish bagpiper is an essential feature of every Burns Night celebration - an annual tribute to the Scottish poet Robert Burns on 25th January. Pipers play an integral role in the festivities, piping guests (and haggis!) in and out of the dinner and adding to the ceremonial reverence of the evening.

Birthdays and Sporting Celebrations

General celebrations like birthdays and sporting events lend themselves perfectly to bagpipes. Whether welcoming golfers to the golf house, marking the start of an important race or adding a celebratory note to a birthday party, the bagpipes are sure to make an impact.

What will the Bagpiper wear?

There are two traditional uniforms that a bagpiper usually wears.

No.1: Conventional highland dress for weddings, funerals and formal ceremonies.

No.2: Suitable for any occasion and includes a kilt with a jacket, tie, socks, Gillie brogues, and a Glengarry.

Some pipers will also provide the option of different tartans for the No.2 uniform style on their profiles for you to choose from. The No.1 style is expensive, and most pipers will only have one plaid.

Some pipers are also happy to hire a specific tartan on request, but be aware the cost would be at the client's expense.

When will the Bagpiper arrive?

Most pipers arrive 30-60 minutes before their performance, which might seem quite early considering they don't have much equipment to set up, but there's good reason for this. Tuning their pipes before a performance is crucial to ensure they're adequately warmed up; even the weather can affect their tuning.

With the above in mind, we recommend providing a space where they can do this without disturbing guests or ruining the surprise. But don't worry, they can always tune-up in a nearby park if there's nowhere suitable aty the venue!

How much space does a Bagpiper need?

If you've yet to experience the bagpipes in person, this next bit of advice is essential - the bagpipes are loud! In fact, they only have one volume level, so plan to have some space for your bagpiper to give guests the best experience possible.

Several yards of space between the piper and your guests can be the difference between enjoyment and discomfort. If you need more clarification, please feel free to send photos or videos of the space you're working with to a member of our team.

How much does it cost to hire a Bagpiper?

On average, a bagpiper will cost between £200-300+ for an hour's performance locally. You'll then look at roughly £300-400+ for a 2-hour booking and £400-500+ for a 3-hour booking.

A one-hour booking will typically cover the guest arrival, ceremony and exit, assuming the ceremony lasts 30-45 minutes.

How far in advance should I book a Bagpiper?

We recommend booking any act as soon as possible to avoid disappointment. However, as a rule of thumb, booking 12 months before your event date should be sufficient to secure your favourite performer.

It's also worth considering whether your date is peak or off-peak. For example, your date might be 16 months in advance, but if it's a peak Saturday during summer (wedding season), it's worth remembering these dates get booked up quickly for musicians.

Will I need to provide a meal for the Bagpiper?

Bagpipers typically perform during ceremonies and receptions in the daytime, and while a meal isn't usually required, offering snacks or light refreshments is always appreciated.

For evening performances from around 5-6pm, bagpipers may request a 'supplier's meal,' which doesn't need to match the guests' dining options. Caterers often understand this requirement and can offer suitable choices, or a bar meal can suffice.

If a bagpiper is onsite for extended periods, say 3 hours or more, they might ask for a meal, regardless of the time. Additionally, it's important to provide refreshments like tea, coffee, or water, regardless of the performance duration.

Can a Bagpiper perform outside?

Absolutely! Bagpipers are versatile and can perform both indoors and outdoors.

However, it's important to consider that adverse weather conditions, which might be uncomfortable for guests, are also unsuitable for musicians. Poor weather conditions can also affect the tuning of the pipes, so we highly recommend checking that your venue has an indoor contingency plan, just in case the heavens open!

What equipment does a Bagpiper require?

One benefit of hiring a bagpiper is their simple setup. They come fully equipped with everything they need, meaning there's no additional equipment for you to arrange.

Can you hire more than one piper?

Absolutely, in fact, you can also hire drummers to accompany several pipers. Drummers usually play the snare or bass drum; a good combo might include 2-3 bagpipers, 2 snare drummers and a bass drummer to create a magnificent sound.

What are the most popular songs for a Bagpiper to perform?

Bagpipers usually have an extensive repertoire of traditional Highland music, with a handful of contemporary songs thrown in for good measure.

Below is a mixture of classic and contemporary songs that can be played on the bagpipes:

Traditional songs

• Scotland the Brave
• Highland Cathedral
• All Those Endearing Young Charms
• Amazing Grace
• Highland Wedding
• Flower of Scotland
• The Skye Boat Song
• She Moves Through The Fair
• Mairi's Wedding
• The Wedding March
• The Black Bear
• Danny Boy
• Highland Laddie
• Lochanside
• Murdo's Wedding
• Bonnie Dundee
• Marie's Wedding
• The Rowan Tree
• Dark Island
• Glendaruel Highlanders

Modern Songs

• Here Comes The Sun
• Whiskey In The Jar
• Amazing Grace
• It's a Long Way to the Top (If You Wanna Rock' N' Roll)
• Mull of Kintyre
• Braveheart (theme song)
• Don't Stop Believing
• Thunderstruck
• Enter Sandman
• All of Me
• Happy
• Shake It Off
• Dark Horse
• Hey Jude
• We Will Rock You
• Wake Me Up
• Fix You
• Smoke On The Water
• I Was Made For Lovin' You Baby
• All-Star

How do I book a bagpiper?

To book a bagpiper, send us an enquiry with the date, time, and location of your event, as well as any specific requirements or preferences you may have. We'll then provide you with a selection of our best bagpipers and their fees.

Once you've found the perfect bagpiper, we'll guide you through the booking process, which includes a contract and deposit to secure the date.

Often referred to as the drinks reception, the wedding cocktail hour provides the opportunity for guests to mingle, and a moment for you, the newlyweds, to catch your breath. This blissful hour, brimming with laughter, clinking glasses, enchanting live music, and captivating entertainment, sets the tone for the celebration ahead.

Perhaps you've envisioned a stunning string quartet serenading your guests, or a talented magician weaving a web of intrigue around them. Maybe a caricaturist is capturing their smiles, etching memories of your day onto paper. From the drinks to the décor, the music to the magical moments, the cocktail hour offers endless opportunities to express your unique love story.

Planning Your Cocktail Hour

Whether you're a fan of the classic and timeless, or the whimsical and innovative, this guide will help you navigate through every aspect of planning your wedding cocktail hour. We'll walk you through each step, from the perfect location to the tastiest appetisers to the most captivating entertainment.

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The Cocktail Hour: Why It Matters

Imagine this: the vows have been said, the cheers have echoed, and the tears of joy have been shed. It's now time for guests to let their hair down, celebrate the beautiful moments that have just unfolded, and gear up for the grand reception that's yet to come. That's where the cocktail hour fits into your special day.

Not simply a break between the ceremony and the reception, the cocktail hour sets the tone, warms up the conversation, and makes the transition from formal to festive. It's a time for guests to mix and mingle, for distant relatives to reacquaint, and for school friends to reminisce. And it's an opportunity for you, the newlyweds, to steal a few moments of respite before the grand reception begins.

What time is the cocktail hour?

When is the best time to host your cocktail hour? The golden rule is immediately after the ceremony. This gives you and your beloved time to take post-ceremony photos, freshen up, or simply catch your breath, while your guests start celebrating and socialising.

Typically, an hour is just right – enough time for your guests to enjoy a drink, nibble on some appetisers, and warm up for the wedding breakfast, without losing the festive energy.

Remember, while it's called the 'cocktail hour', it doesn't have to be precisely 60 minutes. You know your guests best. If they're the type to savour their drinks and conversation, consider extending it a little. But if they're raring to hit the dance floor, you might keep it a tad shorter. After all, it's all about striking the perfect balance for your unique celebration.

Location is Everything

The stage for your cocktail hour will set the scene for the camaraderie that will unfurl. It's where your guests will clink their glasses, swap stories, and savour the celebratory ambience, making it an essential piece of your wedding puzzle.

Indoor or outdoor, your cocktail hour location should resonate with your wedding theme and personal aesthetics. For a romantic garden wedding, an outdoor cocktail hour beneath a flower-draped pergola can make your guests feel like they've stepped into a fairytale. If you're leaning towards a sophisticated and timeless affair, consider a grand hotel lobby or a room with elegant chandeliers and plush seating.

Space is a crucial factor too. Your guests should have enough room to move, mingle, and revel in the entertainment. If you're having an intimate wedding, a cosy lounge area would work perfectly. For larger guest lists, a spacious courtyard or ballroom can provide the necessary elbow room.

Remember, the location should also cater to the comfort of your guests. If you're hosting an outdoor cocktail hour, think of how you can provide shade during a hot afternoon, or heaters for a chilly evening. An indoor space? Ensure there's adequate ventilation and comfortable seating.

Crafting Your Perfect Cocktail Menu

Now comes the 'cocktail' of the cocktail hour! Your drinks menu isn't just about quenching thirst; it's an opportunity to wow your guests, reflect your personal tastes, and even share your love story.

Start with a selection of classic cocktails that are universally loved - think Margaritas, Mojitos, and Manhattans. Don't forget to cater to the wine and beer lovers too.

To add a personal twist, consider featuring a 'His' and 'Her' cocktail that represents each of you. It could be your favourite drinks or cocktails that symbolise your journey together. Proposed in New York? A Manhattan or New York Sour could be a delightful nod to your shared history.

While you're crafting an enchanting drinks menu, remember to cater to the non-drinkers too. Non-alcoholic options or 'mocktails' are just as essential. From refreshing fruit punches to sparkling water infusions, ensure everyone can enjoy a special drink.

Fabulous Food to Complement the Drinks

A good cocktail hour isn't complete without a tempting array of appetisers. These bite-sized delicacies serve a dual purpose: they keep your guests' hunger at bay before the main meal and provide an excellent conversation starter.

Offering a variety of appetisers ensures there's something for everyone. Consider a mix of hot and cold options, vegetarian and non-vegetarian choices, and something to satisfy the adventurous eaters and comfort-food lovers alike.

An exciting trend we've seen is couples pairing appetisers with specific cocktails. Imagine serving miniature Margherita pizzas with Margaritas or delicious sliders with craft beers. This not only elevates the taste experience but also adds a fun and unique touch to your cocktail hour.

Of course, while planning your menu, remember to cater to guests with dietary restrictions. Offer vegan, gluten-free, and nut-free options to ensure everyone can partake in the feast.

Live Music & Wedding Entertainment

As an entertainment agency, we can't emphasise enough how much the right kind of entertainment can enhance your cocktail hour. It keeps the energy high, sparks conversations among guests, and bridges the gap between the ceremony and reception.

Music is a fail-safe choice. Depending on your wedding vibe, you could opt for a jazz band, a string quartet, or a wedding guitarist to serenade your guests. If you're looking for something more modern, a DJ and Sax combo is a great way to keep the mood upbeat.

But why stop at music? To truly make your cocktail hour unforgettable, consider adding unique entertainment. A talented wedding magician can leave your guests in awe, while a caricaturist can provide them with personalised keepsakes from your wedding. If you have a cultural dance or tradition that resonates with your heritage, this could be a beautiful time to showcase it.

Décor and Atmosphere

The décor for your cocktail hour is the silent storyteller of your wedding. It speaks of your theme, your personal tastes, and the love that has brought everyone together. Therefore, dressing up your cocktail hour venue with thoughtful and beautiful décor is paramount.

Whether you want an atmosphere that's charmingly rustic, elegantly vintage, or bold and modern, every detail, from the lighting to the table settings, contributes. Fairy lights woven through trees can create a magical glow for an outdoor cocktail hour. For indoor events, elegant chandeliers or candle-lit tables can bring warmth and sophistication.

Adorne your cocktail tables with small floral arrangements that echo your wedding flowers. Consider adding personalised details such as custom cocktail napkins, monogrammed coasters, or even cocktail stirrers in the shape of significant symbols - anything that reflects you as a couple.

Remember, décor isn't just about the visuals. Think about the comfort of your guests. Cosy lounge seating, strategically placed heating lamps, or even a basket of pashminas can make your guests feel looked after.

The Little Details that Make a Big Difference

Now let's dive into those minute details that can make a big difference in how your cocktail hour unfolds. For instance, do you have a plan for guiding your guests from the ceremony to the cocktail venue? Clear signage or a friendly usher can make this transition smooth.

A designated area for children, if any are attending, stocked with kid-friendly games and snacks can ensure they're having a good time too.

Consider your guests' needs - having a cloakroom nearby for guests to store their belongings can add a layer of convenience. If your venue is outdoors, amenities like bug repellent or sunscreen can be a thoughtful touch.

And then, there's the most critical detail - timing. Your cocktail hour should transition seamlessly into the wedding breakfast without dragging on too long. Coordinate with your wedding planner, venue staff, and entertainment to ensure everything runs like clockwork.

Insider Tips

While there's no blueprint for the perfect cocktail hour, we've gleaned some invaluable tips from experienced wedding planners that could make your planning process smoother.

Don't Overdo the Choices: While it's tempting to offer a myriad of cocktail and appetiser options, too many choices can overwhelm your guests. A well-curated, thoughtful selection often works best.

Mind the Flow: Think about how your guests will move around the space. Ensure the bars, food stations, and entertainment are spread out to avoid crowding in one area.

Staff Adequately: There's nothing worse than a long line at the bar. Ensure you have enough bartenders and wait staff to keep the drinks and appetisers flowing smoothly.

Remember, Variety is the Spice of Life: Mixing up your entertainment options ensures that all guests are entertained. Some may love to dance, while others may prefer watching a magic show or having their caricature drawn.

Use this Time for Photos: While your guests are entertained, you can use the cocktail hour for your wedding photoshoot. This way, you won't be pulled away from the reception later.

Creating a Cocktail Hour to Remember

Your wedding cocktail hour may only last for a short while, but its memories can be timeless. It's an opportunity to infuse your personality, taste, and love story into your special day. It's a chance to entertain your guests with engaging live performances, and to tantalise their taste buds with delectable drinks and appetisers. And most importantly, it sets the stage for the grand celebration that follows.

At Bands For Hire, we're passionate about helping couples create an unforgettable cocktail hour. With our versatile entertainers - from musicians to magicians, DJs to caricaturists - we're here to bring your vision to life. Visit our wedding entertainment section for more ideas or get in touch to talk to a member of the team.

What began as a comedic figure sporting a chaotic array of instruments on every limb has revolutionised into a modern display of talent, artistic expression and technological advancement.

Today's one-man band (or one-woman band) comes with a plethora of modern tech gadgets at the helm, including loop pedals, stomp boxes, plugins and vocal harmonisers - and when done well, is an absolute joy to see in action.

For small weddings and corporate events, opting for a full-function band might feel excessive, yet live music remains essential for creating the right atmosphere. Enter the loop pedal artist: a perfect solution that balances rich, layered soundscapes with the energy and engagement of live performance, all without the complexities of a complete band setup.

Loop Pedal Musicians For Hire

At Bands For Hire, we represent some of the most talented live loop artists on the events circuit, taking on classic pop tracks from loop pedal veterans such as Ed Sheeran and Katie Tunstall, along with their own unique interpretations of well-known party favourites.

Here, we've curated a list of some of our favourite loop pedal singer/guitarists and duos on our roster to help you find the perfect live act for your wedding, party or corporate event.

Sam Lewis

Dive into Sam Lewis' musical world, where every live show unfolds into a complex tapestry of looped vocals, guitar, and pulsating beats. Witness the layering of each part as he uses his loop pedal to build depth and texture into each song. Sam is arguably one of the best-looping artists in the UK for hire.

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Thomas - Looping Violinist

Delve into the vibrant soundscape crafted by violin maestro Thomas, where modern looping artistry meets classical mastery. Venturing through an array of musical terrains, from Hip Hop to Indian Classical and current chart-toppers, Thomas utilises his loop station to create a rich sound that's sure to impress guests.

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Clementine

Clementine commands the stage with fierce vocals and on-the-fly looping, showcasing her versatility as an artist transcending genres. Her repertoire is vibrant, spanning the freshest pop and rock anthems to timeless country and folk tunes, appealing to audiences young and old alike.

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One Touch

Weaving together the best of pop, soul, funk, and blues is what makes One touch's performances so versatile. Their dynamic use of live looping creates an infectious beat you can hear from the ground up.

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Matthew

Feel the soulful depth of Matthew's live show, where masterful guitar play meets the raw emotion of blues-infused vocals. An accomplished solo artist, his extensive gig history spans Europe and the USA, playing weddings, festivals and corporate events. His gravelly tones and ingenious use of loop pedals promise to captivate and charm audiences.

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Seb - Looping Guitarist

Seb stands out as a freestyle, looping solo guitarist and beatboxer, crafting atmospheric tunes for events throughout the UK. His music emerges spontaneously, as he employs a looping station to layer rich soundscapes with just his guitar and voice.

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Arwen - Harpist

Breaking the mould with her distinctive approach to the harp, Arwen is far from a traditional harpist. She transcends the role of a mere background musician by incorporating an electroacoustic harp with beats, effects pedals, and a loop pedal to help create a more vibrant atmosphere.

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Two Beats

Two Beats craft a full-band sound by harnessing an array of loop stations and harmony pedals that would honestly rival any quintet. Seasoned with over ten years as professional session musicians in London, they deliver a lively set that spans energetic 60s favourites to today's chart-toppers.

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Fabian - Guitarist

With his trusty acoustic guitar, Fabian has crafted a unique sound that echoes through stages worldwide. His style, enriched by the innovative use of a loop pedal, stomp box, and octave pedal, creates a rich, multi-layered experience for a single performer.

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Lara - Harpist

Classically trained and armed with a loop station, Lara is a forced to be reckoned with. Using the full timbre of the harp, she carefully crafts full-sounding renditions of popular songs like you've never heard them before.

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Ready to Book a Loop Pedal Artist?

Now that you've got a feel for our loop pedal acts, it's time to witness them live in action! If you're looking to hire a solo acoustic act or duo for your next event, drop us an enquiry through the artist's profile page or contact our team.

This article is your ultimate guide to hosting a spring party that will have your guests talking long after the last dance. We'll explore a variety of spring themes to cater to a whole range of tastes, whether you're a fan of the classics or eager to try something new. 

Plus, we'll delve into the perfect music and entertainment options to make your event truly sing. So grab your planner and let's get started on making this spring season one for the books!

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1. Classic Garden Party

The Classic Garden Party is a celebration of timeless elegance in an outdoor setting. Imagine lush green lawns dotted with vibrant flowerbeds, with the intoxicating scent of blooming flora filling the air. This theme never goes out of style and can be easily adapted to fit different levels of formality. Delicate tea sets, linen tablecloths, and charming floral arrangements set the scene, while the beauty of spring itself acts as the perfect backdrop. With nature doing half the work for you, the Classic garden party remains the epitome of sophisticated outdoor entertainment.

2. Bohemian Chic

Unleash your inner free spirit with a Bohemian Chic party theme. Picture an eclectic mix of vibrant colours, earthy textures, and an array of global influences coming together in a harmonious blend. This theme is all about personal expression and creating a relaxed atmosphere. Adorn your space with macramé hangings, geometric patterns, and richly coloured textiles. Floor cushions and low tables invite your guests to lounge in comfort, while a curated playlist of indie and folk tunes sets the mood. The Bohemian Chic party is a feast for the senses and an invitation to experience the boho lifestyle, if only for a night.

3. Vintage Tea Party

Step back in time with a Vintage Tea Party, where the charm of yesteryear meets the joys of modern gathering. Picture delicate china, lace doilies, and an array of finger sandwiches and pastries elegantly displayed on tiered stands. This is a setting where bow ties and pearls wouldn't be out of place, and every detail from the menu to the décor feels like a page out of a Jane Austen novel. Antique furnishings and soft pastel hues add to the overall ambiance. To elevate the atmosphere even further, consider hiring a harpist to provide a serene musical backdrop. A Vintage Tea Party is an elegant way to celebrate spring, evoking a sense of nostalgia while offering a touch of class that's hard to beat.

4. Easter Extravaganza

Celebrate spring with an Easter Extravaganza, a theme that's bursting with pastel colours, bunnies, and of course, egg hunts. This family-friendly gathering is the perfect way to enjoy the warmer weather and longer days that spring offers. Decorate with Easter baskets filled with faux grass and chocolate eggs, and consider hosting a variety of activities like egg painting and sack races. For the adults, a mimosa or Bloody Mary bar can add a touch of sophistication. Whether you go all out with bunny mascots and an Easter bonnet parade or keep it simple with a backyard egg hunt, an Easter Extravaganza is a delightful way to herald the arrival of spring.

5. Floral Fantasy

Step into a wonderland of blossoms and blooms with a Floral Fantasy theme. This is where the vibrant hues of spring truly come to life, covering every inch of your party space. From flower crowns for guests to a stunning floral archway at the entrance, the decor possibilities are endless. You could even include edible flowers in your menu for an unexpected, delightful twist. Floral patterns on tablecloths, napkins, and even the invitation cards tie everything together, creating an immersive experience that captures the essence of spring. A Floral Fantasy party is not just a visual feast but a celebration of the season's natural beauty at its peak.

6. Music Festival

Turn your garden into a buzzing festival ground with a Music Festival theme. Think of it as your own mini-Glastonbury, complete with multiple "stages" or areas dedicated to different genres of music. You could have one corner for acoustic sets, another for electronic beats, and even a main stage for the headlining function band. To keep the festival vibes going, consider festival-style food and drink stalls or trucks offering everything from gourmet burgers to vegan smoothies. And don't forget the festival essentials: wristbands for entry, glow sticks for when the sun goes down, and maybe even some temporary tattoo stations. A Music Festival theme offers an immersive, multi-sensory experience that's perfect for music lovers looking to kick off spring in style.

7. Spring Fling Carnival

Embrace the playful spirit of spring with a Spring Fling Carnival. This theme is all about fun, games, and a dash of nostalgia. Set up booths with classic carnival games like ring toss, duck pond, and a prize wheel to engage guests of all ages. Bright colours, streamers, and balloons can transform any space into a carnival ground, while food stalls offering cotton candy, popcorn, and hot dogs add to the authentic experience. As the sun sets, twinkling fairy lights and lively music keep the festive atmosphere going. A Spring Fling Carnival offers a whimsical escape that perfectly captures the joy and renewal that come with the season.

8. Paris in Spring

Embrace the allure of the City of Light with a Paris in Spring theme. Transform your venue into a romantic Parisian café or even a miniature version of the Eiffel Tower, adorned with fairy lights and plenty of flowers. A menu featuring French classics like croissants, escargot, and coq au vin will transport your guests straight to France. To truly set the mood, consider hiring a live accordionist or curating a playlist of classic French chansons. A wine and cheese tasting station can further immerse your guests in French culture. With its blend of romance, elegance, and gastronomic delights, a Paris in Spring party offers a sophisticated yet relaxed setting that's perfect for any springtime gathering.

9. Cherry Blossom Festival

Capture the ethereal beauty of cherry blossoms in full bloom with a Cherry Blossom Festival theme. This elegant theme is inspired by the traditional Japanese celebration of sakura, or cherry blossoms, which are a symbol of the fleeting beauty of life. Decorate your venue with branches of pink and white faux cherry blossoms, paper lanterns, and delicate silk fans. Consider offering sushi rolls, sakura-infused teas, and other Japanese delicacies to complete the cultural experience. The cherry blossom theme provides a serene and visually stunning backdrop, making it an ideal choice for a spring gathering that's both stylish and meaningful.

10. Spring Awakening

The Spring Awakening theme focuses on the rebirth and renewal that come with the season. Imagine a setting filled with fresh greenery, baby animals as motifs, and a menu featuring farm-to-table foods that celebrate the season's bounty. You could incorporate elements like seedling party favours, a DIY herb garden station, and decor featuring sprouting plants and flowers. Soft pastels and earthy tones can serve as your colour palette, capturing the essence of new beginnings. The Spring Awakening theme offers a fresh, invigorating atmosphere that reminds everyone why spring is the season of renewal.

11. Picnic in the Park

A Picnic in the Park theme celebrates the simple joys of outdoor dining and community. Think checkered tablecloths, wicker baskets, and an array of sandwiches, fruits, and pastries. The casual yet intimate setting encourages guests to kick off their shoes, feel the grass between their toes, and enjoy good food and company in the sunshine. For entertainment, consider hiring an unplugged roaming acoustic band to serenade guests as they dine and relax. Traditional park games like frisbee, badminton, or even a casual game of cricket can keep everyone engaged as well. The Picnic in the Park theme is an effortlessly charming way to bring people together and make the most of the spring weather.

12. Mediterranean Feast

As the weather warms, a Mediterranean Feast brings together the best of outdoor dining and fresh, seasonal produce. Picture long tables adorned with olive branches, bowls of fresh hummus and tzatziki, and platters of grilled seafood and vegetables. The theme evokes the relaxed atmosphere of a coastal Mediterranean village, complete with string lights and perhaps even some traditional music. Infused olive oils and herb blends can serve as delightful party favours. A Mediterranean Feast is an excellent way to embrace the fresh flavours and laid-back vibes that are so synonymous with spring.

13. Butterfly Bash

Celebrate the colourful and delicate beauty of butterflies with a Butterfly Bash. This whimsical theme is perfect for spring, as butterflies are often associated with renewal and transformation. Decorate your venue with butterfly motifs, from table settings to wall hangings, and consider releasing live butterflies as a breathtaking event highlight. For food and drinks, butterfly-shaped cookies or sandwiches and nectar-like cocktails can add a fun twist. Educational stations about different butterfly species can offer an informative element, making the Butterfly Bash not just a feast for the eyes but also an enlightening experience for all.

14. Farmers' Market

Celebrate the bounty of the season with a Farmers' Market theme. This casual yet sophisticated theme brings the community together to appreciate local produce and artisanal goods. Set up stalls or tables featuring seasonal fruits, vegetables, handmade crafts, and freshly baked goods. Chalkboard signs, burlap table runners, and wooden crates can add to the rustic atmosphere. As for entertainment, consider hiring a local acoustic band to play background music, creating a relaxed, communal vibe. A Farmers' Market-themed party not only celebrates the joys of spring but also supports local businesses, making it a win-win for everyone involved.

15. April Showers

Embrace the rejuvenating rains of spring with an April Showers party. This theme puts a positive spin on the season's frequent downpours, turning them into a cause for celebration. Decorate your venue with hanging umbrellas, raindrop garlands, and even rain boot planters filled with seasonal blooms. A cloud-shaped photo booth could provide a quirky touch, while a menu featuring "comfort food" like hot soups and warm beverages can keep guests cozy. To complete the experience, consider a playlist featuring songs about rain or water. And don't worry, with all these rain-themed decorations, it's bound to be sunny on the day of your party—right?

16. Garden Brunch

Who says parties have to be evening affairs? The Garden Brunch theme takes advantage of the fresh morning air and the soft, natural light of spring. Set tables adorned with fresh fruit platters, quiches, and an assortment of baked goods in a lush garden setting. A mimosa and Bloody Mary bar can add a touch of sophistication, while a chic jazz band sets the mood with some light background music. It's a delightful way to catch up with friends and family while enjoying the season's freshest flavours. And let's be honest, brunch is always a good idea, especially when spring is in full swing.

17. Fairy Garden

Step into an enchanting world with a Fairy Garden theme, perfect for adding a touch of whimsy to your spring celebration. Transform your venue into a magical forest filled with fairy lights, miniature furniture, and ethereal decorations like moss-covered stones and toadstools. You could even include a "fairy dust" station where guests can make their own glittery concoctions. For refreshments, think along the lines of pastel-coloured drinks and small, dainty snacks like mini cupcakes and finger sandwiches. The Fairy Garden theme is a magical way to celebrate the fantastical side of spring, where imagination can run wild amidst the beauty of nature.

18. Spring Equinox

Celebrate the official start of spring with a Spring Equinox theme, a gathering that honors balance and renewal. Decorate your venue with yin-yang symbols, fresh blooms, and candles to signify the equilibrium between light and dark. The menu could feature a mix of hot and cold items, perhaps even a fire and ice bar for drinks. Activities can focus on wellness and rejuvenation, like a guided meditation or yoga session. A playlist featuring calming, nature-inspired music can set the tone for a peaceful yet invigorating celebration. The Spring Equinox theme is a meaningful way to welcome the new season, reminding us of the balance and renewal that spring brings.

19. Art and Blooms

Combine culture and nature with an Art and Blooms theme, a sophisticated take on a spring gathering. Drawing inspiration from famous floral paintings or spring scenes, this theme adds an artistic flair to your celebration. Consider hosting an art show featuring local artists or even a live painting session where guests can try their hand at capturing the beauty of spring. The decor can mimic the colour palettes of renowned artworks, and you could serve hors d'oeuvres and cocktails that are both visually stunning and delicious. An Art and Blooms party offers a unique, enriching experience, celebrating both the aesthetic and natural wonders of the season.

20. Blossom Ball

Turn up the elegance with a Blossom Ball, a formal spring dance that puts a heavy emphasis on floral decorations and a light, airy colour palette. Think flowing drapes, elegant table settings, and a dance floor framed with an archway of intertwined flowers and greenery. A live band or DJ can play a mix of classic and contemporary tunes, ensuring that the dance floor stays lively. For food, consider a sit-down dinner featuring springtime delicacies, or a buffet laden with fresh, seasonal fare. The Blossom Ball is a glamorous way to celebrate spring, offering a night of dancing, dining, and decadence amidst a setting as beautiful as the season itself.

21. Spring Break Party

Channel the sun-soaked vibes of a classic spring break getaway with a Spring Break Party. This theme is all about casual fun, relaxation, and a hint of tropical paradise. Transform your venue into a mini beach resort with sand, sun loungers, and even a kiddie pool to dip your feet in. Serve up tropical cocktails like piña coladas and margaritas, alongside a menu of beachside snacks like nachos, sliders, and fruit skewers. Beach balls, surfboards, and palm tree decorations can add to the laid-back atmosphere. To really bring the party to life, consider hiring a pop-punk band to blast out some high-energy tunes. With live music and all the trimmings, your Spring Break Party will capture the essence of a holiday without ever leaving your postcode.

22. Springtime Cinema

Host an outdoor movie night that celebrates the spirit of spring with a Springtime Cinema theme. Provide guests with comfy blankets and pillows to lounge on and project your chosen film onto a large, outdoor screen. The film selection could range from romantic comedies to nature documentaries or spring-themed classics. Vintage-style concession stands serving popcorn, candy, and drinks add a nostalgic touch. As dusk falls, let the movie magic begin, making for an unforgettable evening under the stars.

23. Mystical May Day

Celebrate the traditions of May Day with a Mystical May Day theme. Decorate your venue with maypoles, flower crowns, and an abundance of greenery to create a folklore-inspired setting. Activities could include dancing around the maypole or embarking on a scavenger hunt for "hidden treasures" like gemstones or trinkets. For food and drinks, think rustic, farm-to-table offerings and a selection of spring cocktails. This theme combines the magic of folklore with the joyous spirit of spring, making for a truly enchanting gathering.

Ready to Start Planning Your Spring-Themed Event?

As the days grow longer and the flowers start to bloom, there's no better time than spring to gather your loved ones for a memorable celebration. Whether you're planning an intimate garden party or a grand springtime bash, the possibilities are endless. From classic to whimsical, elegant to laid-back, we've covered all the bases to ensure your springtime event is a smashing success.

ready to book your entertainment? Browse our site or get in touch with our team to find the perfect live entertainment to match your spring theme.

Bands For Hire has been operating for 13 years under the directorship of Adam Mezzatesta and is now one of the leading music agencies in the UK, booking almost 3000 events every year.

DG Music, based in Oakham, was founded just under 20 years ago by local musician and member of Showaddywaddy, David Graham. The company's roster includes popular artists such as The Houndogs, The Atlantics, Monroe, and harpist Eleanor Turner. 

David says, "Things are very different for me post-Covid. I rejoined Showaddywaddy in August 2020 and have been on the road since then, meaning less time to spend in the office on my business. It's been a wonderful experience, and I'm just so pleased that I've been able to hand over all of the business operations to such a successful company."

With over 750 acts based across the UK, Bands For Hire continues to grow year on year and is looking forward to working with the fantastic roster of artists on DG Music.

Director Adam says, "We're excited to be taking on DG Music and want to reassure customers that all bookings and services will remain as before. It's just us at the end of the phone instead."

The two companies held an informal drinks and handover at The Admiral Hornblower on Thursday 30th of November, just before the official handover at midnight on 1st of December. Many of the artists attended to raise a glass to new beginnings.

More Information

For additional details or enquiries, please refer to the following resources:

• DG Music Website: Discover more about DG Music's artists and services at www.dgmusic.co.uk.
• Contact Us: For direct communication, feel free to get in touch via email at info@bandsforhire.net.

Stay updated with our latest news and announcements by following us on our social media channels.

Whether you're a modern planner or someone who cherishes traditions, this guide will help you navigate the enchanting world of magicians, ensuring your event has that 'abracadabra' moment everyone will talk about for years to come.

Let's pull back the velvet curtain and dive into the secrets of hiring the perfect magician for your special day.

Understanding Different Types of Magicians

Every event has its own rhythm, mood, and character. Just as you'd pick a venue, a theme, or a playlist to suit the occasion, choosing the right magician is essential in ensuring a seamless blend of entertainment and ambience. The first step is to narrow down which type of magician will best suit your event:

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Close-up Magicians

These maestros are all about intimate wonders. Perfect for mingling with guests during cocktail hours or seated dinners, Close-up Magicians bring the magic right to your fingertips. It's like having a personal serenade but with cards and coins.

Stage Magicians

If you envision a grand spectacle—a showstopper moment in your event—stage magicians are your go-to. With larger-than-life illusions and theatrical presentations, they command attention and ensure everyone is on the edge of their seat.

Mentalists

Dive into the mysteries of the human mind. Mentalists offer a unique blend of psychology, showmanship, and, of course, magic. For those who like their entertainment with a touch of intrigue and intellect, this is the perfect choice.

Kids' Magicians

Tailored for the young-at-heart, these performers create an atmosphere of wonder, laughter, and wide-eyed amazement. They understand the whimsy of childhood and deliver magic that's accessible and delightful.

Speciality Magicians

Magic isn't just about cards and wands. There are escape artists who defy the impossible, comedic magicians who mix humour with illusion, and many more niche specialities. Depending on your event's flavour, there's likely a magician who fits the bill.

Determining Your Event's Needs

Before delving into the magical realm, it's essential to take stock of your event's specific requirements. Like fitting pieces into a jigsaw puzzle, ensuring every detail complements the other will give you a seamless celebration. Here are a few things to consider:

Assessing the Size of Your Audience

The intimacy of a small garden party differs greatly from the buzz of a large corporate gala. Determine how many guests you're expecting and select a magician who can cater to that crowd size, ensuring everyone feels involved. If you're considering table magic for a large event, consider hiring more than one magician to ensure all guests are paid equal attention.

Type of Magic Act for the Event's Theme

If you're hosting a vintage-themed soirée, a magician with a penchant for old-world charm might be ideal. On the other hand, a modern launch event might benefit from cutting-edge illusions. Always align the magic to the mood.

Venue Logistics

Is there space for a grand illusion on stage? Or are you looking for performers to move amongst the crowd? The layout and size of your venue play crucial roles in dictating the kind of magic that's feasible.

Budget Considerations

Get a clear understanding of what different magicians charge and what's included in their packages, ensuring there are no surprises.

Timings and Performance Duration

Magic, at its core, is about timing. Similarly, when you hire a magician for your event, the timing of their act is crucial to maximise engagement and impact.

When Should the Magician Perform?

• Weddings: The most popular time for a wedding magician to perform is during the cocktail hour when guests are mingling or during the meal transitions. It keeps guests entertained during moments that might otherwise have lulls.
• Corporate Events: Consider having the magician perform during breaks, or as an engaging ice-breaker at the start of the evening. For award ceremonies or formal dinners, between courses or awards can be a good time.
• Parties: If it's a birthday or anniversary party, timing the act post-cake cutting or after a meal will grab maximum attention.

Duration of the Act

• Close-Up Magic: Close-up magicians typically perform for up to 2 hours with breaks, often moving from group to group or table to table.
• Stage Magic: A stage performance can vary, but most acts range from 30 minutes to 2 hours. It depends on the intricacy of the illusions and the magician's repertoire.

Every magician has their rhythm and style, so it's essential to discuss and decide on the timings that complement both their performance and the flow of your event.

Booking a Magician

Navigating the world of magical entertainment can be a minefield. However, with our expertise at Bands For Hire, we aim to make the booking process as smooth as a magician's sleight of hand.

1. Research and Recommendations: Start with personal recommendations, but don't forget to explore our expansive roster. At Bands For Hire, we represent a wide range of magicians across every corner of the UK. Our team handpicks all magicians on our website to ensure your event runs without a hitch.
2. View Performance Footages: Most magicians on our roster come with promotional videos or clips from previous performances - the perfect way to sample their style, charisma, and the kind of reactions you might expect from your own guests.
3. Check Availability and Pricing: Once you've found one or two favourites, drop us an enquiry, and we'll provide detailed pricing and confirm the magician's availability for your event date.
4. Ask About Customisation: Every event is unique, and our magicians understand that. They're often happy to tailor their performance to your specific theme.
5. Sign a Contract: Here at Bands For Hire, we handle all the contractual details, making this step straightforward. Our contracts clearly outline performance length, fees, and other pertinent terms, ensuring transparency and mutual understanding.
6. Stay in Touch: After your booking is confirmed, it's essential to maintain open communication lines. As the event approaches, we'll put you in direct contact with your magician, allowing you to go over the finer details of your event.

Preparation and Event Day Logistics

Even after securing a magician for your event, ensuring a seamless performance requires meticulous planning. Here are some points to bear in mind before the big day.

Technical Requirements

Well before the event, liaise with your magician to understand any specific technical needs. Although close-up magicians generally provide everything they need, stage performers may have special technical requirements such as lighting, audio equipment, or a particular stage setup. Preparing in advance ensures there are no surprises on the day

Arrival and Setup

Coordinate with your magician regarding their arrival time. Ensure they have clear directions to your venue and know where to set up. This helps in creating a stress-free environment and allows for any last-minute adjustments

Dress Code and Presentation

Communicate the dress code or theme of your event to the magician. Whether it's a formal affair or a casual gathering, you'll want your performer to blend seamlessly with the ambience

Backup Plans

Always have a contingency plan. If there's an outdoor performance, for instance, consider what might happen if the weather turns. Discuss potential hiccups with your magician and be prepared with solutions

Breaks and Intermissions

If your magician's performance spans several hours, they might need short breaks. Discuss this in advance so you can schedule these intermissions at convenient moments during your event

Post-Performance

After the magic concludes, ensure there's a plan for the magician to pack away their equipment and props efficiently. This smooth transition can be crucial if you have other acts or activities lined up.

Ready to Book Your Magician?

Adding a magician to your party entertainment lineup can turn an ordinary event into an unforgettable experience for both you and your guests.

As with all aspects of event planning, the key to a successful magical act lies in diligent preparation, research, and clear communication. By following the comprehensive guide above, you're well on your way to ensuring that the magic at your event is nothing short of spellbinding!

Head over to our magicians for hire page to get started and get in touch to speak to a member of our team.

So whether you've already set your heart on a winter wedding or are just starting to explore ideas, you've come to the right place. This article aims to be your go-to guide for crafting the winter wonderland wedding of your dreams. From spellbinding venues to delectable seasonal menus and innovative decor, we've got it all covered. Ready to make some winter magic? Let's get started.

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Winter Wedding Themes

Choosing a theme can add an extra layer of cohesion and excitement to your winter wedding plans. A well-chosen wedding theme can guide your decor choices, influence your attire, and even add a unique twist to your menu and entertainment options. Here are some popular winter wedding themes to consider:

Classic Winter Elegance

Think traditional winter colours like white, silver, and icy blue. Decorate with crystal accents, white flowers, and soft lighting to evoke the serene beauty of a winter landscape.

Christmas Theme

If you're planning a December wedding, why not extend the joy by incorporating a Christmas theme into your winter wedding? This could mean traditional colours like red and green, decorations such as holly and mistletoe, and even Christmas carol performances. Your menu can feature holiday favourites, and a Christmas tree adorned with personalised ornaments could serve as a spectacular focal point.

Rustic Winter Charm

This theme brings the beauty of the great outdoors, indoors. Use natural elements like wood, burlap, and pinecones, alongside warm lighting and cosy textures to create a rustic, homely atmosphere.

Winter Fairytale

For those who've dreamed of a fairytale wedding, winter is the perfect time to make it come true. Envision a venue transformed into a winter palace, with elements of grandeur like chandeliers, elaborate centrepieces, and a colour scheme fit for royalty.

Vintage Winter Glamour

Capture the timeless elegance of a bygone era with a vintage winter theme. Antique lace, muted tones, and heirloom pieces can add a sense of nostalgia and sophistication.

Winter Festival

Celebrate your union with a nod to winter festivities. This could include elements like a hot cocoa bar, a s'mores station, or even a mini ice-skating rink for the truly adventurous.

Winter Wedding Venues

When it comes to winter weddings, the venue sets the stage for the entire celebration. The right location can set the tone for the magical atmosphere you're aiming to create. Here are some top picks for winter wedding venues:

Historic Manor Houses

Choosing a historic manor house provides an immediate sense of grandeur and timeless elegance. With their stately architecture, these venues often come with large fireplaces and rich woodwork that add warmth and character to your winter celebration. Not to mention, the historical backdrop makes for some truly stunning photographs.

Cosy Barns

If rustic charm is more your style, then a cosy barn could be the ideal venue for you. Picture wooden beams adorned with twinkling fairy lights, bales of hay for seating, and perhaps even a hot cocoa bar to keep your guests warm. A barn offers a more relaxed setting but can be equally magical when decked out for a winter wedding.

Winter Wonderland Marquees

For those who want the best of both indoor and outdoor settings, a winter wonderland marquee is an excellent choice. These can be set up with clear walls to offer panoramic views of the snowy landscape, while inside, you can go all out with winter-themed decor. Think ice sculptures, snowflake projections, and a dance floor that mimics the look of a frozen lake.

Each of these venue types brings its own unique flair to your winter wedding, letting you customise the day to perfectly reflect your vision.

Winter Wedding Decor

One of the most exciting aspects of planning a winter wedding is the decor. With the season lending itself to a variety of themes and palettes, you have the creative freedom to turn your venue into a winter wonderland in your own unique way. Here are some decor themes to consider:

Snowflakes and Sparkle: Crystals and White Decor

If you're dreaming of a winter wedding that captures the essence of a snowfall, look no further than a Snowflakes and Sparkle theme. Utilise crystals to mimic the look of icicles hanging from the ceiling or as table centrepieces. White decor will complement the crystals, creating an ethereal setting that feels like stepping into a snow globe.

Rustic Winter: Wood, Warm Colours and Fairy Lights

For those who want to bring the outdoors in, a Rustic Winter theme is ideal. Think wooden elements, from log centrepieces to wooden signposts guiding your guests. Warm colours like deep reds, forest greens, and rustic browns can add a cosy touch. And let's not forget fairy lights; drape them around beams or in trees for that magical woodland feel.

Glamorous Gold: Incorporating Gold Elements for a Luxe Feel

If you're aiming for a wedding that screams luxury, then Glamorous Gold is your theme. Gold elements can add a touch of opulence to any setting. Consider gold-rimmed dishware, gold table runners, or even gold-accented floral arrangements. The warm tones will not only elevate your decor but also add a rich contrast to the winter backdrop.

Wedding Attire

When it comes to winter weddings, choosing the right attire is essential—not just for style, but for comfort too. From luxurious fabrics that will keep you warm to chic accessories that complement the season, here's how to make sure everyone in the bridal party looks their best.

Bridal Gowns: Fabrics and Styles That Work Best in Winter

Winter allows for a range of luxurious fabrics that might be too heavy for the summer months. Think sumptuous velvet, rich satin, or even a gown with a faux-fur trim. Long sleeves are not only elegant but practical too. And for brides keen on sparkle, winter lighting makes for the perfect backdrop to make those sequins and beads truly shine.

Groom's Outfit: How to Look Sharp While Staying Warm

For the grooms, winter weddings are an opportunity to experiment with richer fabrics and textures. Consider a wool or tweed suit in a dark hue like navy or charcoal. Adding a waistcoat can provide an extra layer of warmth without sacrificing style. And for a seasonal touch, how about a velvet bow tie or a pocket square in a festive pattern?

Bridesmaids and Best Men: Season-Appropriate Fashion Tips

Bridesmaids can look stunning in gowns made of heavier fabrics like satin or velvet, and colours like burgundy, emerald green, or even shimmering silver can look magnificent against a snowy backdrop. For the best men, a smart winter coat or a tailored overcoat can be both stylish and functional. Don't forget accessories like scarves and gloves, which can be coordinated to match the wedding's colour scheme.

Entertainment

One of the pillars of any successful wedding is the entertainment. For winter weddings, the options for creating a memorable experience are both plentiful and enchanting. Whether you're a fan of live music, prefer a curated playlist, or want to wow your guests with something unexpected, here are some ideas to keep the party going:

Live Bands: Types of Bands That Suit a Winter Theme

Winter weddings call for music that complements the season's ambience. Jazz bands can add a touch of timeless elegance, while acoustic duos or trios can create a cosy, intimate atmosphere. If you're looking for something more upbeat, consider a rock or pop cover band that can play winter-themed hits or holiday classics to get everyone on the dance floor.

DJs: Creating the Perfect Winter Playlist

If you prefer a DJ to a live band, the focus will be on crafting the perfect playlist to capture the winter vibe. This could include romantic ballads, classic holiday tunes, or even upbeat dance tracks that feature winter or holiday themes. A skilled DJ can seamlessly blend different genres and themes to create a playlist that suits guests of every age group.

Unique Entertainment: Ice Sculptures, Snow Machines, etc.

For those looking to add a dash of the extraordinary, consider unique entertainment options that fit the winter theme. Ice sculptures can serve as a stunning centrepiece and a talking point for guests. Snow machines can create a faux winter wonderland, especially if you're indoors. Other options could include a hot cocoa or mulled wine station, or even a winter-themed photo booth complete with props like faux fur stoles and snowflake glasses.

Winter Wedding Photography

Capturing your winter wedding through the lens is a critical aspect of preserving the magic of your special day. The unique conditions of winter provide both challenges and opportunities for truly breathtaking photos. Here's how to make the most of it:

Capture the Moment: Ideas for Magical Winter Wedding Photos

While the chances of snow on your winter wedding day may be slim, the season still provides plenty of opportunities for stunning and atmospheric photography. From the soft, diffused lighting that the shorter days offer to the unique textures and tones of a winter landscape, there are numerous ways to make your wedding photos distinctly beautiful. Whether it's the warm glow of your venue's interior or the crisp, clear air that adds a certain sparkle to outdoor shots, a winter wedding offers its own set of magical photographic moments.

Tips for Managing Light and Weather Conditions

Winter photography comes with its own set of challenges, chiefly light and weather. The days are shorter, and natural light can be limited. It's advisable to plan your photo sessions around the "golden hours," which are shortly after sunrise and before sunset, for the most flattering light. Overcast conditions can actually work in your favour, providing a soft, diffused light that eliminates harsh shadows. Make sure your photographer is prepared for the cold and possibly wet conditions with appropriate gear to protect both themselves and their equipment.

Food and Drink

When it comes to winter weddings, the food and drink you serve can play a significant role in setting the atmosphere and keeping everyone comfortable. From hot beverages that warm the soul to hearty dishes that satisfy, and cocktails that set the festive mood, here's how to get it right:

Winter Warmers: Hot Beverage Stations

Nothing welcomes your guests like a hot beverage on a chilly day. Consider setting up hot beverage stations where guests can indulge in seasonal favourites. Think hot cocoa bars complete with marshmallows and whipped cream, or a tea and coffee station offering a variety of brews and syrups. For an adult twist, you could even have mulled wine or hot toddies available.

Seasonal Menu: Hearty, Warming Dishes

Winter calls for a menu that warms you from the inside out. Opt for hearty, comfort-food dishes that are rich in flavour. Braised meats, creamy soups, and casseroles are all excellent choices. Don't forget the sides—think roasted winter vegetables or mashed potatoes. The aim is to leave your guests feeling satisfied and cosy.

Festive Cocktails: Signature Winter Drinks

To bring in a sense of festivity, consider offering a few signature cocktails that embody the winter theme. Spiced rum, cinnamon-infused bourbon, or a classic winter Pimm's can add a delightful seasonal touch. You could also offer non-alcoholic options like spiced apple cider or a cranberry mocktail to ensure there's something for everyone.

Food and drink are more than just sustenance; they're an integral part of the winter wedding experience. Choosing the right options can turn your celebration into an event that's as comforting as it is memorable.

Wedding Favours

Sending your guests home with a little memento is a cherished wedding tradition, and winter weddings offer the perfect opportunity to get creative with your favours. From personalised ornaments to delicious seasonal treats, here are some ideas to consider:

Personalised Ornaments

Ornaments make for a delightful winter wedding favour, and personalising them adds a special touch. Whether it's a simple snowflake design with the couple's names and wedding date or something more elaborate like a miniature bride and groom, a personalised ornament is a keepsake your guests will cherish for years to come.

Miniature Snow Globes

A miniature snow globe can bring a touch of winter magic to your guests' homes, serving as a charming and whimsical keepsake. These can feature a variety of scenes, from traditional winter landscapes to more personalised designs that align with your wedding theme. They're the perfect gift to encapsulate the enchanting atmosphere of a winter wedding.

Seasonal Treats: Gingerbread, Hot Cocoa Mix, etc.

If you're looking for a favour that's both delicious and seasonally appropriate, consider offering treats like gingerbread cookies or hot cocoa mix. You could package these in individual bags or jars, complete with a festive ribbon and a personalised tag. It's a tasty and heartwarming way to say thank you to your guests for being a part of your special day.

Choosing the right wedding favours not only provides a parting gift for your guests but also adds a final touch that complements the seasonal theme of your winter wedding.

Winter Wedding Invitations and Stationery

Your wedding invitations are the first glimpse your guests will have of your winter-themed celebration, so setting the right tone from the get-go is essential. But the stationery doesn't stop there; day-of items like programmes and menus can also help weave your winter theme throughout the event. Here's how to do it:

Themed Invitations: Snowflakes, Rustic Winter, etc.

Your invitations should reflect the winter atmosphere you're looking to create. Snowflake designs can evoke a sense of winter magic, while a rustic winter theme could incorporate elements like wood textures and earthy colours. You can also explore using luxurious materials like velvet or foil accents to make your invitations stand out and set the tone for an elegant winter gathering.

Day-Of Stationery: Programmes, Menus, and More

Coordinating your day-of stationery with your invitations helps to create a cohesive look. Consider winter-themed programmes that outline the ceremony and highlight any winter-specific elements, like a hot cocoa bar or a special winter song during the ceremony. Menus can also incorporate winter motifs and offer a preview of the hearty, seasonal fare to come.

Wrapping Up Your Winter Wedding Plans

Planning a winter wedding is like crafting your own magical realm, where love takes centre stage amidst a backdrop of cosy atmospheres, twinkling lights, and heartwarming touches. From the choice of venue and decor to the food, entertainment, and even the keepsakes you offer your guests, each element contributes to creating an unforgettable experience.

ready to start making plans for your live entertainment? At Bands For Hire, we represent a range of wedding entertainment options, from romantic string quartets to wedding magicians, live wedding bands and professional wedding DJs. Start browsing the site and get in touch with our team for further help.

In our booking guide, we'll explore all facets of hiring a saxophone player, including typical costs, on-the-day requirements, popular sax songs, and frequently asked questions.

If you're already set on hiring a sax player and are ready to start browsing, head over to our saxophonists page, where you'll discover a variety of professional musicians across the UK.

Types of Sax Players:

Sax music can mean different things to different people, so it's important to determine what kind of sax player you're after. That way, you can find a performer who matches your specific needs and preferences.

Whether you're looking for a wedding saxophonist for your ceremony or laid-back Ibiza vibes for a stylish corporate event, most professional sax players can turn their hand to just about any genre. Below are some of the most popular types of performances on offer:

Ibiza Style Sax:

An Ibiza-style saxophonist is perfect for a wide array of events, easily switching from laid-back Café del Mar vibes to contemporary dance floor bangers.

This type of performance usually features electronic dance music with the saxophonist playing over the top, creating a distinct sound that's sure to add a chic and unique soundtrack to your event.

{vid id="CX4ZiEzen1I" name="Café del Sax" url="hire-a-dj/item/583-cafe-del-sax"}

Wedding Sax Players:

A wedding sax player offers a range of performance styles to cater to every part of your wedding day. From solo instrumental pieces during the ceremony, to afternoon drinks receptions, to getting everyone on the dance floor during the evening party, a wedding saxophonist will help to create an unforgettable atmosphere for your special day.

{vid id="DVAPbdR-clE" name="DC Sax" url="solo-musicians-and-duos/item/606-dc-sax"}

Sax DJ:

A Sax DJ, also known as a DJ saxophonist or sax and DJ combo, combines the talents of a saxophonist with those of a DJ to create a performance that's both exciting and visually appealing. This type of performance features a DJ playing a selection of tracks with a saxophonist improvising the melody, creating a sound that's perfect for dancing the night away at a party, wedding or nightclub.

{vid id="RRchldLXz7o" name="Kingdom DJ Live" url="hire-a-dj/item/581-kingdom-dj-live"}

Jazz Saxophone:

Jazz saxophonists are often associated with the classic sounds of the 1920s and 1930s, making them ideal for a sophisticated cocktail hour, corporate reception or dinner music.

Whether performing to backing tracks or working alongside instrumentalists such as a pianist or guitarist, a jazz saxophonist will cover an extensive repertoire of jazz standards to complement your event.

{vid id="7Z2UhCLW6V0" name="Jose - Saxophonist" url="solo-musicians-and-duos/item/441-jose-saxophonist"}

How much does a Sax player cost to hire?

As with all musicians, the price of a sax player varies considerably depending on several factors. At Bands For Hire, our sax players charge between £260 and £595 for a local event in their area.

What Affects the Price of a Sax Player?

In this section, we'll explore some of the key considerations that affect the cost of hiring a professional sax player. From the experience of the musician to travel expenses and seasonal pricing, we'll provide insights to help you understand how saxophonists price their services and how to plan accordingly to get the best value for your money.

1. Experience of the Saxophonist

The experience of a sax player is a key factor that will undoubtedly affect the cost of their services. Experienced saxophonists with a strong reputation, trusted reviews, and a long track record will usually charge more than newcomers to the industry.

An experienced saxophonist will have a better understanding of how to read the crowd and create a performance that fits the specific needs of your event. They'll be able to improvise confidently, adapt to different musical styles, and work seamlessly with other musicians or DJs if required.

And last but not least, an experienced saxophonist will have worked on their stage presence and feel at ease performing in front of a live audience. All these factors combined mean that you might have to pay a little more to book an experienced sax player, but the impact and quality of their performance is worth the investment.

2. Seasonal Prices

When planning your event, remember that the day of the week and the time of year will almost certainly affect your budget. For example, if you're planning an event during the summer months, you may find that prices are higher for weekend performances than for weekday events. On the other hand, if you're open to an off-season performance, such as during the winter months, you might be able to secure a great deal.

3. Travel Expenses

If you're working on a budget, it's a good idea to search for sax players based in your local area. With the recent rise in fuel costs, many musicians are experiencing an increase in expenses and need to consider this when quoting.

If a sax player is travelling to your event, they may also need to consider the time spent driving to and from your venue. This could impact the total cost of their services, so it's worth discussing any potential travel expenses with the musician before finalising your booking.

4. Performance Times

It goes without saying that the longer your sax player performs, the higher the price. Most sax players offer a variety of options to accommodate your event's schedule, but their base rate usually includes two sets of 45 to 60 minutes.

Similarly, the time spent at the venue will also affect the overall price. If a sax player is required to arrive more than an hour before their performance or stay longer than the standard booking time, they'll need to charge a fee to cover their time.

What Music do Solo Sax Players Play?

With its unmistakable sound, the saxophone has become a staple of the music scene across a range of genres. Long gone are the days when the sax was solely associated with jazz. Today, the sax can be heard in classical compositions, pop hits, funk jams, soulful ballads, and even club anthems. Whether you're looking for smooth jazz, soulful funk, or upbeat pop, a skilled saxophonist can provide the perfect accompaniment to your event.

When booking a saxophonist, it's a good idea to check out their setlist to get a better sense of their musical range, and whether their style aligns with the vibe you're looking for.

Check out some of our favourites below to get an idea of the type of music you might hear at your event. From soaring solos to soulful riffs, the sax has got it all!

• 
  Jubel - Klingande
  Play
• 
  Mr. Saxobeat - Alexandra Stan
  Play
• 
  Baker Street - Gerry Rafferty (Bassmonkeys Remix)
  Play
• 
  Changes - Faul & Wad Ad vs. Pnau
  Play
• 
  Take Five - Dave Brubeck
  Play
• 
  Man With the Red Face - Mark Knight & Funkagenda
  Play
• 
  Lullaby - Sigala, Paloma Faith
  Play

What Equipment Do Saxophonists Provide?

In addition to their instrument, most saxophonists come equipped with a small PA system to amplify their sound, ensuring that the sound of the sax is well-balanced with the DJ or backing tracks. The PA system can also provide a touch of reverb or delay to create a more ambient sound and add depth to the performance.

Remember that the specific equipment and gear a sax player brings can vary depending on the musician and the event requirements.

How Far in Advance Should You Book a Sax Player?

If you're planning to add some sultry saxophone sounds to your upcoming event, you better act fast! The best sax players are often in high demand and can be booked out months in advance, particularly during the peak season.

To make sure you snag the perfect saxophonist for your event, it's recommended to start your search at least 12-18 months before the big day. This will give you enough time to explore various options, weigh-up costs, and secure the ideal artist for your needs.

However, if you're a little late to the table, don't despair. It's worth reaching out to musicians to check availability, even at short notice. You may find a sax player willing and able to take on your event, particularly if it's during an off-peak period or if they happen to have a gap in their schedule.

{vid id="gYHqWOC3aw0" name="Alice - Saxophonist" url="solo-musicians-and-duos/item/281-alice-solo-saxophonist"}

How much space does a saxophonist need to perform?

A solo saxophonist will typically only need a small corner of a room to set up, usually in the region of 2 x 2 meters. One benefit of hiring a sax player is their ability to roam free across the dance floor, creating a more intimate and engaging performance for guests.

Can a saxophonist take song requests?

Most sax players are extremely versatile and relish the opportunity to show off their ability to improvise on the fly, while others prefer to stick to a predefined setlist.

If you have song requests prior to the day, it's always best to run them past your musician so they can prepare in advance.

Can a saxophonist play outdoors?

Sax players are usually more than happy to take their performance outside. You'll need to ensure that you can accommodate any requirements they may have, including a suitable power supply and provisions for wet weather.

Ready to book a Sax player?

Now that you're fully up to date on the ins and outs of hiring a sax player, it's time to start your search.

Head over to our sax player section, where you'll find an extensive roster of wedding saxophonists, Sax/DJs, jazz duos and wedding bands featuring sax. Once you've found an act you're interested in, drop us an email through the contact form and we'll come back to you with a quote.

Whether it's a cosy dinner party, a bustling birthday bash, or a grand wedding celebration, the art of hosting lies in the details, the personal interactions, and the genuine warmth you provide as a host. 

In this article, we're not just going to show you how to throw a party; we're going to guide you on how to be a fantastic host. From your welcoming smile at the door to your heartfelt thanks as guests leave, we'll walk you through every step, giving you valuable tips on creating an inviting atmosphere, engaging your guests, handling unexpected situations with grace, and everything in between. 

So, get ready to impress your guests and enjoy the satisfaction that comes with hosting a truly memorable event.

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Master the Welcome

Throwing a memorable event starts right at the doorstep. The way you greet your guests can set the tone for the rest of the evening. Here's what to consider:

1. First Impressions Matter: Make sure you're ready and waiting as your guests arrive. A warm smile, friendly hello, and eye contact can go a long way in making your guests feel welcome and valued.
2. Manage the Door: If you can't be at the door the entire time, assign someone to welcome guests in your stead. This person should be warm, friendly, and well-informed about the event.
3. Help with the Transition: Some guests may feel slightly uncomfortable when they first arrive, especially if they only know a few people at the event. A good host helps ease this initial discomfort. You can introduce them to other guests, offer them a drink, or direct them to a conversation they can join.
4. The Personal Touch: If you can, a small personalised gesture for each guest can be a wonderful touch. This could be a custom welcome drink, a handwritten note, or just remembering a detail about them that you can mention in conversation.

Remember, a well-executed welcome can work wonders in making guests feel comfortable and excited about the event.

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Creating an Inviting Atmosphere

The ambience of your event is a silent language that communicates to your guests. It's essential to ensure the atmosphere is just right to make your guests feel relaxed, engaged, and in the mood for fun.

1. Master the Lighting: The right lighting can significantly impact the overall vibe of your event. Soft, warm light creates a cosy, intimate atmosphere, while bright, cool light can be invigorating and energetic. String lights, candles, and dimmable lights can help you achieve the right mood.
2. Play the Right Tunes: Music plays an essential role in setting the tone. Hire musicians that complement the vibe you want to create. Background musicians are excellent for facilitating conversation, while a party DJ or live function band can turn up the energy later in the evening.
3. Mind the Temperature: The temperature of the room can affect your guests' comfort. Keep the temperature moderate. Having a fan or heater on standby can help adjust the room temperature if necessary.
4. Appeal to the Senses: Fragrance can add another dimension to the atmosphere. Whether it's the smell of delicious food, a gentle scent from candles, or fresh flowers, appealing aromas can enhance your guests' experience.
5. Decorate Thoughtfully: The decor should reflect the purpose and theme of the event. Personal touches, attention to detail, and creativity can make your guests feel part of something special.

By putting effort into creating an inviting atmosphere, you'll give your guests a comfortable space to socialise, relax, and have a great time.

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Engaging Your Guests

As the host, you're the link that connects all your guests. They'll look to you for cues on how to behave, and you can guide the social dynamics of your event. Here are some ways to make sure everyone feels included and entertained:

1. Break the Ice: If guests don't already know one another, consider an icebreaker activity to kick off the party. It could be as simple as a funny question you ask each guest, a short game encouraging people to interact, or even a close-up magician if the vibe calls for it.
2. Facilitate Conversations: Keep an eye on the room. If you notice someone standing alone, introduce them to a group with a common interest. You can also have a few conversation starters up your sleeve for when things get quiet.
3. Be Attentive: As the host, your role is to ensure your guests are comfortable and having a great time. Listen to their needs, refill their glasses, and show empathy if they have any concerns.
4. Share the Spotlight: Let your guests be stars too. Encourage them to share their stories, talents or opinions on something related to the event's theme.
5. Stay Positive: Your mood sets the tone for the event. Keep your energy levels up, stay positive, and your guests will likely follow suit.

Remember, people won't just remember what they did at your event, they'll remember how they felt. By actively engaging your guests, you can help create a positive, memorable experience for everyone.

Handling the Unexpected with Grace

Even with meticulous planning, things may not go as expected. But don't worry, as a great host, you've got this! Here's how you can handle unexpected situations:

1. Stay Calm: A relaxed host means relaxed guests. Even if something goes wrong, keep your cool. Your guests will most take their cues from you.
2. Have a Back-Up Plan: Be ready with alternatives. If the outdoor party gets rained out, have a comfortable indoor setting ready. If a dish fails, have take-out menus on hand.
3. Be Solution-Oriented: Don't focus on the problem, focus on the solution. If a guest has a dietary restriction you weren't aware of, whip up a quick alternative. They'll appreciate your effort.
4. Embrace the Unexpected: Sometimes, the unplanned moments turn into the highlights. If things don't go according to plan, just roll with it.
5. Don't Overreact: Spilled wine? Broken glass? These things happen. A quick clean-up, a laugh, and the party goes on.

Handling unexpected situations gracefully can turn potential party mishaps into memorable moments, and give your guests another reason to admire your hosting skills.

Enjoy the Moment

Hosting an event can be a lot of work, but don't forget to enjoy yourself! You've put in the time and effort, and now it's time to revel in the fruits of your labour. Here are a few ways to ensure you enjoy the moment:

1. Be Present: Be there, in the moment, with your guests. Engage in conversations, dance to the music, savour the food. Your enjoyment will be infectious and set a lively mood for the event.
2. Don't Stress Over Perfection: Remember, nobody expects a flawless event. It's the warmth, camaraderie, and fun that people remember, not whether the napkins matched the tablecloth perfectly.
3. Delegate: If you have trusted friends or family at the event, don't hesitate to delegate small tasks. This can give you some breathing room to enjoy the party yourself.
4. Celebrate Success: Each time a segment of the event goes well, take a moment to celebrate the small victory. It'll keep you motivated and in high spirits.
5. Capture the Memories: Ensure the event is being photographed or recorded. Looking back at these happy moments will bring a smile to your face long after the event is over.

Remember, your guests are there to enjoy your company. So, let your hair down and have fun! A happy host makes for a happy event.

The Warm Goodbye

All good things come to an end, and so does your event. Here's how you can make the closing memorable:

1. Be Gracious: As the event wraps up, make sure to thank your guests personally for coming. A heartfelt note of appreciation can leave a lasting impression.
2. Farewell Tokens: Consider giving a small token or souvenir that guests can take home. It doesn't have to be something extravagant. A simple personalised note, a photo from the event, or a small plant can be a beautiful memento.
3. Ensure Everyone's Safe: If your event runs late, ensure that everyone has a safe way to get home. Arrange for designated drivers, taxis, or group rides if needed.
4. Follow-up Messages: A day or two after the event, send a message or an email to your guests thanking them once again for their presence. It's a small gesture that conveys a lot of warmth.

The end of an event doesn't signify the end of memories made. With a warm goodbye, you make the experience memorable till the very end, leaving your guests looking forward to your next hosting gig.

And there you have it - your complete guide on how to host an event like a pro! Remember, hosting is about putting your personal touch on an event and creating an atmosphere where everyone feels welcome. 

So, tap into your inner host, use these tips as your starting point, and throw a party that you and your guests will remember for years to come!

Need some help with your entertainment? At Bands For Hire, we represent a wide range of musicians and entertainers to make your event stand out. Get in touch to speak with a member of our team.

Choosing a party theme is more than just picking out decorations or deciding on a dress code. It's about creating a cohesive atmosphere that ties every element of your party together - from the food and drinks to the music and activities.

Let's delve deeper into our top summer party themes, including tips and ideas along the way to help you plan the perfect summer party.

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Summer Party Themes to Get You Inspired!

Classic BBQ Bash

Embrace the British summer with a traditional BBQ bash. Fire up the grill and serve up a feast of burgers, sausages, and veggie skewers, complemented by a selection of salads and sides. Set up classic lawn games like croquet or bowls to entertain guests.

And as the sun sets, a fire pit can provide both warmth and a cosy atmosphere. It's a laid-back theme that's perfect for a casual get-together with friends or family.

Carnival Extravaganza

Bring the fun of the fair to your backyard with a Carnival Extravaganza theme. Set up game booths where guests can try their luck, and consider hiring a popcorn or candy floss machine for that authentic carnival experience.

Bright, bold colours should be your go-to for decorations, and of course, a playlist of upbeat, energetic music to keep the party atmosphere going. This theme is especially great for family-friendly events, where kids can enjoy the games and adults can let their inner child out to play.

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Tropical Paradise

There's something inherently festive about a tropical theme. As the sun shines brightly, your back garden can be transformed into a slice of paradise. Think vibrant decorations, from inflatable palm trees to colourful lanterns, and a menu filled with tropical fruits and refreshing cocktails.

Encourage guests to dress in their best Hawaiian shirts and provide leis upon arrival to set the mood instantly. Consider hiring a pannist or steel drum band to provide the perfect soundtrack to your tropical extravaganza.

Elegant Garden Party

For a more elegant affair, embrace the beauty of the outdoors with a classic garden party. Decorate your garden with beautiful flowers and fairy lights, and set up tables with crisp white tablecloths for a touch of sophistication.

The menu can feature an assortment of afternoon tea favourites such as cucumber sandwiches, quiche, and a selection of cakes. Pair these with Pimm's or prosecco for a truly British summer experience.

Under the Stars

As the day gives way to a starlit night, the stage is set for an enchanting 'Under the Stars' party.

Set up a projector for an outdoor movie, creating a makeshift cinema that's sure to delight your guests. Light up lanterns or fairy lights to add a warm, inviting glow to the event space.

Add the perfect soundtrack to your starlit soirée with a solo violinist or a classical guitarist from our roster- perfect for a romantic birthday or anniversary celebration or a corporate event that aims to impress.

Maritime Nautical Party

Bring the allure of the sea to your back garden with a nautical-themed party. Capture the spirit of maritime adventure with sailor hats, anchors, lifebuoys, and anything else that evokes the sea.

For the menu, think seafood platters, fish and chips, and other maritime treats. Drinks can range from classic rum cocktails to refreshing sea breeze coolers. This theme is ideal for a fun corporate event or summer birthday party.

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Relaxed Picnic Party

Embrace the simplicity and charm of a classic picnic with a relaxed picnic party. Lay out blankets in your back garden or a local park, and pack a feast of sandwiches, salads, and other picnic favourites. You could even set up a DIY sandwich or salad bar, allowing guests to customise their meals.

For drinks, consider homemade lemonade, iced tea, Pimms and a few ice-cold craft beers. For entertainment, an acoustic duo or a roaming acoustic band promise to bring the sound of summer to your event. This classic summer party theme is great for a casual get-together or family reunion.

Ice Cream Social

Nothing says summer quite like a scoop of your favourite ice cream. An Ice Cream Social is a delightful theme that's sure to be a hit with guests of all ages.

Set up a DIY sundae bar with a variety of ice cream flavours and toppings, allowing guests to create their own dessert masterpieces. You might even consider hiring an ice cream van for that authentic touch. For drinks, think floats and milkshakes, along with some adult options like ice cream cocktails.

To keep the atmosphere light and fun, consider hiring a lively jazz trio to set the scene at your ice cream extravaganza.

Sports Day

Bring out the competitive spirit in your guests with a Sports Day theme. This is a great way to make the most of the summer weather and keep your guests active and entertained.

Set up a series of games and competitions, from classic sack races and egg-and-spoon races to a mini Olympics. You could even provide medals or prizes for the winners.

For food, think classic British picnic fare that can be eaten on the go, along with plenty of refreshing drinks to keep your athletes hydrated.

To keep the energy high, consider hiring one of our festival/folk bands to provide a lively soundtrack to the day's events. From corporate team-building to family reunions, this is a fun theme that promises to get your guests involved.

Art Party

Allow guests to express themselves with a creative Art Party. Set up art stations with canvases, paints, and other materials, and let your guests create their own masterpieces. You could even hire a local artist to provide guidance and inspiration.

For food, think colourful and creative dishes that reflect the artistic theme. A selection of craft cocktails can also add a fun touch. For entertainment, consider hiring a jazz/pop crossover band or a flamenco guitarist to provide a creative soundtrack to your art party.

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Spicy Mexican Fiesta

Spice up your summer bash with a Mexican Fiesta theme. Decorate your space with colourful streamers, sombreros, and cacti, and serve a feast of tacos, enchiladas, and churros. A DIY margarita bar can add a fun interactive element to your party.

Add an authentic touch to your fiesta by hiring a Mariachi band. Performing a mix of traditional Mexican favourites and contemporary tunes with a twist, they'll be sure to get guests in the party mood.

Sophisticated Wine and Cheese Night

For a sophisticated summer event, consider a Wine and Cheese Night. Indulge in the finer things in life with a selection of hand-picked wines and cheeses, and consider providing tasting notes for each pairing. You could even invite a local sommelier to guide the tasting.

For decorations, think elegance and simplicity, with crisp white tablecloths, candles, and perhaps some grapevine or cheese-themed decor.

To add to the atmosphere, hire a string quartet or a classical pianist - ideal for a milestone birthday or small corporate social.

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Pool Party

If you're fortunate enough to have a pool in your back garden, a Pool Party is a classic summer theme that never goes out of style. Encourage guests to bring their swimsuits and towels, and provide plenty of pool floats for lounging.

For food, think light and refreshing options that can be eaten poolside, like fruit skewers, sandwiches, and ice lollies. A selection of cool drinks, from iced tea to cocktails, is also a must. For entertainment, consider hiring a DJ and sax player for classic Ibiza vibes.

Hawaiian Luau Party

Bring Hawaii to your doorstep with a Luau Party and capture the spirit of the islands. Decorate your back garden with tiki torches, grass skirts, and tropical flowers, and serve a feast of Hawaiian dishes like poke, kalua pig, and pineapple upside-down cake. A DIY tiki bar can add a fun interactive element to your party.

For entertainment, consider hiring a Caribbean steel band in the afternoon and a reggae band for evening dancing.

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Nostalgic Retro Party

Take a trip down memory lane with a Retro Party. Choose a decade, from the rock 'n' roll 50s to the disco 70s or the pop culture 90s, and ask your guests to dress accordingly. Decorate your space with memorabilia and pop culture references from the chosen decade, and serve popular dishes and drinks from the era. Hire a tribute band playing the biggest hits of the decade for the ultimate taste of nostalgia.

Farm-to-Table Dinner

Emphasise fresh, local produce with a Farm-to-Table Dinner. This summer theme is about celebrating the bounty of the season and supporting local farmers. Set up long tables in your back garden and serve a feast of dishes made with locally-sourced ingredients. You could even share the stories of the farmers and producers behind the food.

For decorations, think rustic elegance, with simple tablecloths, wildflowers, and perhaps some farm-themed decor. Hire a folk band to add to the rustic nature of the theme.

Mediterranean Feast

Take your guests on a culinary journey with a Mediterranean Feast.

Bring the relaxed lifestyle of the Mediterranean to your summer party with olive trees, terracotta pots, and bright, sun-soaked colours. Serve up a feast of Bruschetta, Caprese salad, olives and cured meats, with Italian wines and Aparol Spritz to get the conversation in full flow.

For music, hire a flamenco guitarist to perfectly compliment your Mediterranean feast.

Cosy Campfire Night

End the night around the campfire with this intimate evening summer event theme. Set up a fire pit in your back garden, provide blankets and marshmallows for roasting, and serve a menu of campfire favourites like hot dogs, baked beans, and s'mores.

For drinks, think warm, comforting options like hot chocolate or mulled cider, along with some craft beers for the adults. For entertainment, consider hiring a singer-guitarist to casually entertain guests around the fire.

Ready To Plan The Perfect Summer Party Theme?

From casual back garden get-togethers to formal corporate gatherings, the right summer party theme can make all the difference. Whether you're looking to create a tropical paradise, host a sophisticated wine and cheese night, or take a nostalgic trip back in time with a retro party, the possibilities are endless.

At Bands for Hire, we offer a wide range of live entertainment options to suit any theme or occasion. From contemporary party bands and jazz quartets to solo violinists and flamenco guitarists, we've got you covered. So, as you plan your perfect summer party, don't hesitate to contact us for all your live entertainment needs.

In this article, we've curated the top 20 best mariachi songs to add to your playlist. These are the songs that promise to get your guests on their feet, blending traditional South American beats with modern pop melodies. 

We include only the most popular mariachi classics that have stood the test of time, along with five of the best contemporary songs reimagined in the mariachi style.

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Popular Traditional Mariachi Songs

So, put on your sombrero, prepare to dance, and let's explore the top 25 best mariachi songs that will make your event unforgettable! 

1. Cielito Lindo

Recognised across the globe, "Cielito Lindo" is more than just a song—it's an emblem of Mexican culture. Its cheerful melody and heartening lyrics encapsulate a sense of community and joy, making it an essential part of any Mariachi playlist.

2. El Rey - José Alfredo Jiménez

Aptly named "The King", this song stands as a symbol of fortitude and resolve. Its potent lyrics coupled with a compelling melody captivate audiences, acting as a musical testament to the endurance of the human spirit.

3. Volver, Volver - Vicente Fernández

A poignant ballad of longing and love, this popular Vicente Fernández song strikes a chord with listeners. Its emotional depth and resonant melody often stir up heartfelt sing-alongs, making it a memorable inclusion for any Mariachi event.

4. La Bikina - Rubén Fuentes

This quintessential Mariachi anthem, "La Bikina", blends an invigorating melody with narrative lyrics. It's a tale of a mysterious woman told through vibrant music, infusing any event with an energetic rhythm that gets feet tapping.

5. Guadalajara - Pepe Guízar

An affectionate tribute to the city of Guadalajara, this song captures the essence of Mexico's beauty and culture. Its passionate lyrics woven with a captivating melody offer an enchanting musical journey into the heart of Mexico.

6. El Son de la Negra - Silvestre Vargas

This spirited instrumental is regarded as a secondary national anthem in Mexico. Its upbeat tempo and infectious rhythm never fail to incite a dance frenzy, truly embodying the exuberant spirit of Mariachi music.

7. Las Mañanitas - Traditional

Celebrated as the Mexican birthday song, "Las Mañanitas" is a delightful tune typically performed to honor a loved one's special day. Its sweet melody and heartfelt lyrics make it a cherished classic in the realm of Mariachi music.

8. Serenata Huasteca - José Alfredo Jiménez

Originating from the Huasteca region of Mexico, this song showcases the romantic facet of Mariachi music. Its endearing lyrics harmonized with a bewitching melody set the stage for a sentimental serenade.

9. Amor Eterno - Juan Gabriel

Considered one of the most beautiful love songs ever penned, "Amor Eterno" is a moving ballad about undying love. Its powerful sentiment leaves a deep impression on listeners, a testament to the emotive potency of Mariachi music.

10. La Malagueña - Elpidio Ramírez and Pedro Galindo

A traditional folk song that stands out for its passionate lyrics and dynamic melody, "La Malagueña" is a test of any Mariachi singer's vocal prowess. Its dramatic flair and intensity bring a compelling edge to any performance, a testament to the versatile range of Mariachi music.

11. Si Nos Dejan - José Alfredo Jiménez

An anthem of unwavering love, "Si Nos Dejan" paints a vibrant picture of a couple determined to love each other against all odds. Its lyrics resonate deeply with anyone who's ever fought for love, and its stirring melody is the essence of mariachi music's passion and vitality.

12. México Lindo y Querido - Chucho Monge

An ode to the beautiful landscapes and proud culture of Mexico, this song has long been embraced as an unofficial anthem of the nation. Its stirring melody and heartfelt lyrics never fail to evoke a sense of pride and belonging among Mexicans, wherever they may be.

13. Besame Mucho - Consuelo Velázquez

An internationally renowned bolero, "Besame Mucho" is a captivating expression of desire and anticipation. It's been covered by countless artists around the world, but mariachi renditions of this passionate song often stand out for their emotional depth and authenticity.

14. Jalisco No Te Rajes - Manuel Esperón

A song dedicated to the Mexican state of Jalisco, the birthplace of mariachi music. It's a piece that conveys pride, love, and admiration for Jalisco's culture and traditions. Its rousing chorus and jubilant energy capture the spirit of this vibrant region.

15. Mi Ciudad - Guadalupe Trigo

This tribute to Mexico City captures the essence of its vast urban landscapes and bustling life. The song evokes a sense of nostalgia and love for the city, whether you're walking its streets or yearning for them from afar.

16. Por Tu Maldito Amor - Vicente Fernández

This heartfelt ballad of lost love and despair showcases the emotional range of mariachi music. Vicente Fernández's powerful vocals, accompanied by the evocative strumming of the vihuela and the soaring melodies of the violin, express the profound pain of love gone wrong.

17. El Mariachi Loco - Pedro Fernández

This song embodies the joyful spirit of mariachi music. Its upbeat tempo and playful lyrics invite everyone to join the dance, promising a good time filled with laughter, energy, and plenty of rhythm.

18. No Volveré - Manuel Esperón

A poignant song about heartbreak and the resolve to move on, "No Volveré" resonates with anyone who's had to mend a broken heart. Its hauntingly beautiful melody and heartfelt lyrics make it a timeless addition to any mariachi repertoire.

19. El Sinaloense - Severiano Briseño Chávez

A celebration of the people and culture of Sinaloa, this song is known for its lively pace and invigorating rhythm. Its dynamic melody and joyful lyrics are sure to get your guests on their feet, showcasing the festive spirit of mariachi music.

20. Paloma Querida - José Alfredo Jiménez

This tender love song highlights the romantic and sentimental side of Mariachi music. The song tells a tale of deep affection and longing, its heartfelt lyrics, and enchanting melody creating a touching serenade that's captivated audiences for generations.

Popular Mariachi Cover songs

1. Don't You Want Me

Originally a synth-pop hit by The Human League, "Don't You Want Me" is given a fun and energetic mariachi twist by The Mariachis. Known for their popular performances in the Doritos adverts, their version of this classic 80s song is playful and uplifting.

2. Hotel California - The Eagles (Gipsy Kings version)

The Gipsy Kings breathed new life into this rock classic with their flamenco-infused cover. Although not strictly Mariachi, their rendition evokes similar vibes with its Latin instrumentation.

3. Despacito - Luis Fonsi

The global hit "Despacito" has been covered by various Mariachi bands, adding an extra layer of Latin flair to this already catchy tune.

4. Walking on Sunshine

"Walking on Sunshine", a joyous classic by Katrina and The Waves, takes on a new, vibrant life when reimagined in the mariachi style.

5. Monster

Initially popularised by The Automatic, this song transforms into a lively mariachi track. Featured in the Doritos adverts, it retains the catchy and high-energy spirit of the original while introducing the distinctive and infectious rhythms of mariachi.

So, how can you ensure your wedding guests are busting out their best moves when the band takes the stage?

That's where Bands For Hire comes in. Our skilled wedding DJs and musicians know all the right beats and tricks to keep the dance floor packed all night long. With just a little input from you, we'll make sure your wedding reception is filled with unforgettable memories of laughter, love, and music.

In this article, we share our top tips for getting your wedding guests on the dance floor and keeping them there!

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Hire Quality Performers

It's no secret that weddings can be expensive. Between the venue, catering, flowers, and other expenses, the bills can quickly add up.

But if you want your special day to be one that your guests will never forget, it's important not to skimp on the entertainment. Your wedding band or DJ can make or break the atmosphere, and a subpar performance can leave your guests feeling underwhelmed.

As a music lover, you know the difference between a high-quality and a low-quality performer. Experience in front of a live audience is essential for performers to hone their skills and put on a great show. In addition to experience, technical musical skills are also crucial for a polished and professional performance.

Cutting corners on your entertainment might seem like a good idea at first, but it's important to remember that the music sets the tone for the entire evening. A talented and energetic wedding band or DJ will keep your guests dancing all night long, creating memories that will last a lifetime.

Here are the factors that separate Bands For Hire's performers from run-of-the-mill pub musicians:

• Years of professional experience
• Formal musical training
• Extensive repertoire
• Professional instruments and equipment
• Flexibility and improvisational skills
• Charisma

When your band understands how to court an audience, you won't have to work very hard to get your guests up and dancing. A great band will make a connection with the crowd and lure them to their feet before they realise what's happening.

Likewise, our professional party DJs have the experience to create a high-octane set of endless jams. DJing is about more than pressing play and sitting back. It involves technical skill, musical knowledge, keen observation, assessment ability, and charisma.

When you begin with the highest quality performers, getting guests moving is all downhill from there!

Use the First Dance

Once they're up, your wedding band will know how to keep guests moving and grooving. Most couples' biggest question is how to get guests to the dance floor in the first place.

Luring them there can sometimes be as simple as extending an explicit invitation.

Many couples use their first dance as an opportunity to invite their guests to join them. Unless you're a professional dancing duo, you're unlikely to captivate your crowd for the length of an entire song, especially if you're simply swaying to the music. Even choreographed dances can get stale if your guests are chomping at the bit to get back to the open bar.

Instead, plan to dance for somewhere between a quarter and a half of a song. When you reach a stopping point, your DJ or band leader will jump on the mic and invite guests to share the rest of the first dance with the happily wedded couple. This takes the pressure off you and provides an opening where guests can safely get up as a group, making the transition natural.

Sneak in a Photo Op

Even if the "first dance" gambit works beautifully, the energy at your reception will likely ebb and flow. Those early dancers might get tired, and the dance floor might start to look empty. Your band or DJ will often use these natural lulls as an opportunity to take a break.

How do you get your attendees up and moving again after a break? We like to employ the photo op trick. Ask your band leader or DJ to announce that the wedding couple would like to take a group picture on the dance floor and encourage the group to make their way there.

Once everyone's in place and you've snapped a great photo, it's time to strike up the band! If everyone's already up on the dance floor, they're more likely to stick around and boogie.

Don't Peak Too Early

Another key to helping guests manage their energy is knowing when to start the first set. Playing music is exhausting work, and your performers will need to take a few breaks to keep their energy up. In the meantime, you don't want your tipsy guests to get too comfy in their chairs.

For evening receptions, we recommend starting the band at about 9pm, ensuring the party doesn't peak too early and the live music continues late into the evening. Once your guests are up, they'll stay up, so there won't be anyone napping at the tables!

Vary the Set List

You can expect between 30% and 40% of your guests to be on the dance floor at any given time. With that said, attendees tend to rotate in and out as energy levels wax and wane. A keen wedding DJ or band can track these changes and adjust the set list to keep everyone engaged.

For example, you might want to start the evening with your "oldies" to appeal to the senior crowd. Meanwhile, the younger guests will likely have more stamina. Hits can get more upbeat and contemporary as the night goes on, appealing to every demographic in attendance.

Save the Slow Songs

Whilst slow songs are certainly romantic, they can also be low-energy and awkward for guests. Uncoupled guests are likely to take a seat when the ballads begin to play, and seated guests are unlikely to get up for a low-energy number.

Instead, choose your slow songs carefully and save them for critical moments, such as the first dance and the father-daughter dance. It's also a great idea to end with one or two slow numbers to gently ease guests out of party mode.

Don't Compete With the Food

Even the best band in the world can't compete with a wedding buffet. If you're serving food in the evening, avoid a conflict of interest and save it for a break in the entertainment. Otherwise, your poor band will have to compete with the shrimp cocktail, and your dance floor will likely remain empty until guests have cleaned their plates.

Hire a Designated Dance Floor

Guests are far more likely to get up and move if they feel shielded by a group.

Hiring a dance floor is an excellent way to create a designated gathering spot in your event space. It's safer for guests and easier for your performers. It'll prevent attendees from gathering in small clumps around the room, keeping the action centralised and improving the overall celebratory experience.

Don't DIY

You probably have ideas about what kind of tunes you'd like to dance to at your wedding. You're pretty sure you can hook a cable up to your phone and plug it into your venue's sound system. That way, you won't have to worry about the music at all; you can press play on your favourite playlist and walk away!

There are a few problems with this plan. While your party playlist might be perfect for running errands or your commute, it's unlikely to correspond to the energy levels in the room.

Rather than enjoying your wedding, you'll be up and down playing DJ. You won't have a designated master of ceremonies to manage transitions, which can lead to awkward pauses and silences.

Instead, hire a DJ and give them your song requests in advance. They'll keep the sound quality high, manage transitions and energy levels, and slot your favourite tunes in at the most appropriate times.

Be a Trend Setter

Ultimately, the best way to encourage your guests to get up and dance is to get up and dance yourself! Guests want your wedding to meet your expectations. If you make it clear that it's a dance party, they'll be sure to follow your lead.

You can also bring in a few "ringers" from the wedding party. Let them know you might need help getting the guests up and moving. Ask them to be the first to follow you to the dance floor to help other guests feel comfortable.

Keep Your Wedding Dance Floor Packed All Night

Being the first wedding guest to stand up and boogie can feel a bit intimidating. Keeping your wedding dance floor packed often begins with a bold act of courage! Before you can bravely stand up and show off your moves, you'll need to hire a quality wedding band or DJ to get the party started.

At Bands For Hire, we recognise that conducting energy is just as vital as conducting musicians! We'll help match you with the wedding DJ or band that will keep spirits high and bodies moving. Our most popular acts book quickly, so enquire today to ensure you can secure the best performers for your spectacular wedding reception.

If you're looking to hire a band for a wedding, corporate event, or hotel abroad, there are a number of things to consider, including costs, logistics and legal requirements.

Our musicians regularly perform at international locations across Europe and beyond, so our team has a great deal of experience when booking live music abroad. Some of the most popular destinations include France, Belgium, Spain, Italy, Germany, Switzerland, Dubai, and Abu Dhabi.

Cost to Hire a Wedding Band Abroad

Depending on your event location, the price of hiring an international band for a wedding abroad will vary enormously, so it's a good idea to factor in the various costs before making your enquiries. Below is a breakdown of the type of expenses you'll need to take into account when working out your budget for hiring a band overseas:

1. Performance Fee

Every band has a set fee for their musicians, which forms the band's local starting rate. It's important to remember that advertised starting rates do vary, and factors such as the time of year, day of the week, and of course, the amount of time, organisation, and travel will affect the price.

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2. Return Flights from the UK

You'll be required to cover all transport costs, including return flights from the UK. Your bandleader or booking agent will liaise with you before booking to ensure that the musicians are travelling from their local airport, and that all additional baggage, such as instruments, have been included.

We recommend that clients make accommodation and travel arrangements so that they are in complete control of their expenditures.

3. Equipment Hire Costs

In most cases, your band will need to fly for an event abroad, and so they'll need all equipment, such as a sound system, to be supplied at the venue. The fees involved in transporting large items of equipment such as speakers are so high that it's rarely an option to provide their own gear. Musicians will usually carry only small instruments such as guitars and saxophones on the flight, meaning drum kit, amplifiers, keyboards, PA system and lighting will need to be hired locally.

Every band will have different PA and backline requirements and so will provide a technical specification for you to pass on to a local PA hire company if required. It can be beneficial to work with a local event planner who has experience with local suppliers and can organise equipment hire on your behalf. If your event is taking place at a hotel, they will more than likely have contacts they can recommend and liaise with on your behalf.

In most cases, you'll need to work with a PA hire company that will also supply a sound engineer to set up the equipment and soundcheck the band on the day.

4. UK Travel Expense

As with UK-based bookings, your band will need to ensure all travel costs are covered, and this can include train tickets, fuel (in the UK) and occasionally airport parking. We usually expect bands to include these expenses in their quote.

5. Accommodation for Band Members

You'll need to supply suitable accommodation for each member of the band. To make things easier for everyone involved, we recommend this is at the same hotel as your event; however, if this isn't an option, they'll be happy to stay at a nearby hotel with a minimum three-star rating. Bear in mind, that this will directly increase other costs, such as travel between hotels.

When Does the Band Arrive?

When hiring a band for an international event, you'll also need to consider when the musicians arrive, either on the day of the event or the day before.

As a precaution, you might like your suppliers to arrive the day before the event in case of unforeseen flight cancellations or delays. However, this can come at a cost. Not only does this require two nights' accommodation instead of one, but your musicians will also need to book out the evening before the event as well. You are essentially hiring the musicians for two nights, and their fee may increase to account for the loss of other work.

6. Transfers / Taxi

Your musicians will need all travel expenses covered, including transfers between the airport and the venue, and between venues if your musicians stay at a different hotel.

7. Meals and Per Diems

You can either agree a set fee to cover meals and drinks per day, or your musicians can keep all receipts for expenses incurred on their trip. To make things easy, we recommend arranging a meal for your musicians at the venue and including breakfast with their accommodation.

8. Visa and Work Permit Costs (if applicable)

Depending on the destination and the nationality of the band members, there may be visa and work permit requirements that need to be fulfilled. It's crucial to research and understand the visa and work permit requirements of the country where the event is taking place and ensure that the band members have the necessary documentation in order to perform legally.

In many EU countries such as France and Germany, weddings are classed as cultural events and so musicians won't usually need to apply if working there for just one day. To find out more about visas and work permits for a particular country, visit ISM.

How to Save Costs When Hiring a Band Abroad

On the face of it, hiring a band for a destination wedding or event can appear costly, but there are ways to reduce the overall cost.

1. Driving Abroad

If you're putting on an event in Ireland, Northern France, Belgium or The Netherlands, it's worth asking your band if they would be happy to drive to reduce the overall costs.

By driving, your band can travel with all their equipment, just as they would for a UK event. This means they'll be no need to hire any equipment or book flights.

Although this will work out cheaper overall, this will increase other costs such as the base fee; due to the amount of time on the road, fuel costs and tolls.

2. Hire Musicians Keen to Travel

You may find that some wedding bands are excited at the possibility of travelling and performing abroad and will therefore offer a good deal.

Younger musicians, in particular, are often keen to travel and venture out of the UK, unlike musicians with young families who may prefer to perform closer to home.

3. Hire a Smaller Band

The number of musicians in a wedding band is perhaps the biggest price factor, made all the more significant when adding flights, accommodation, meals and more into the equation. By booking a lively duo or trio, you can reduce your overall costs.

4. Hire a Roaming Acoustic Band

One way to cut costs is to hire a band that doesn't require amplification, negating the need for expensive PA hire and equipment.

A Roaming band offers exactly this service, performing intimate sets to small groups as they move around your venue. This is perfect for afternoon or early evening sets, leaving the evening duties to a professional wedding DJ.

5. Choose an Off-Peak Event Date

Booking musicians for peak summer Saturday dates is always more expensive than mid-week or out-of-season dates. By having your wedding during the week, your band may be willing to offer you a better price as it won't impact their weekend bookings. They may also be willing to arrive a day early at no extra cost to make use of the pool and enjoy some time in the sun!

6. Hire a DJ with Live Musicians

You don't have to book a full band to enjoy live music at your event. Our roster includes a range of professional DJs that work alongside live musicians, such as singers and sax players, often working out far cheaper than hiring a band.

How Do I Book a Band for an International Event?

It can be quite daunting booking a band abroad for the first time, but rest assured that it's a fairly straightforward process that doesn't need to be stressful. Here's a breakdown to get you started:

1. Browse our UK function bands and enquire about your favourite acts. Use advertised prices purely as a guide.
2. Receive quotes that cover performance fees, and UK travel only. All additional costs mentioned above will be on top.
3. When you find a band you like, confirm how many people will be travelling and request the band's technical specification (tech spec).
4. Pass the tech spec on to your wedding planner to find out prices for hiring equipment locally. If you aren't working with a local wedding planner or venue, you'll need to research local PA hire companies in the area.
5. Research accommodation and flight costs and decide whether you need the band to arrive on the day of the event or the day before. Discuss which options the band are open to and if there are additional costs to arrive the day before.
6. Check additional costs such as visas, extra luggage, meals, transfers etc.
7. Once you've confirmed all costs and are ready to proceed, ask your band or agent to book you in and send over the contract.
8. Once the contract is signed, you'll need passports from all band members to book flights and accommodation. Remember that flight costs can change daily.

International Band Bookings across the Globe

Many of our bands regularly perform in countries further afield, such as United Arab Emirates and Qatar. With hotels in places such as Dubai and Abu Dhabi attracting a high number of UK tourists, there is often the need to book British bands for events on New Years Eve or perhaps for longer contracts that span over a three month period.

At Bands For Hire, we have a wide roster of bands on our books, often taking bookings over a year in advance. If you're keen to secure an international contract, we recommend getting in touch with our team as soon as possible.

Ready to Book?

Hiring a band abroad for your event requires careful consideration of various factors, including costs, logistics, and suitability. It's important to communicate clearly with the band, booking agent and any local suppliers, understand the legal and logistical requirements of the destination country, and plan for all necessary expenses and arrangements. By taking these factors into account, you can ensure a successful and memorable live music experience for your event.

But what if you don't have that kind of cash to splash? While a bigger budget can often make it easier to celebrate in style, there are lots of ways to save money on your nuptials without sacrificing any of the fun and festivities.

From affordable wedding entertainment options to DIY decorations, here are our top wedding ideas on a budget!

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The Venue

Your chosen venue will often be your biggest expense. But before you blow most of your wedding budget on a stately home or a fancy hotel, these tips could save you a lot of money:

Take the Registry Office Route

A registry office is the cheapest wedding option by far, often costing less than £200. This will leave you a lot more money to spend on making your reception go with a bang, even if your wedding budget is tight.

Scout Out Affordable Reception Venues

For affordable wedding reception venues, check out sites such as hirespace.com, hallshire.com, and venuescanner.com. With prices starting from just £10 an hour, you can choose from village halls to private rooftop terraces - and save some serious cash in the process!

Get Wed on a Weekday

Saturday and Sunday time slots cost a lot more and are harder to secure. Booking your wedding on a weekday is an emerging wedding trend for many reasons, but not least because of the money you'll save on the venue.

Marry Off-Season

Along the same lines, getting married in less popular months such as November and January will help you make a limited budget go even further.

The Dress

A bespoke wedding dress will set you back anything from £1,850 upwards, and that's before you've considered any alterations or accessories. Here are some ways to save money without sacrificing on style:

Hit the High Street

Affordable brands such as H&M and Zara now offer stunning bridal ranges while online favourites ASOS and SHEIN are great options for finding a fashionable wedding gown at a fraction of the price.

Depending on the style you want, you might not have to stick to bridal ranges, either. Many high street shops have elegant dresses for sale in their regular ranges too, and you could even get lucky in the sales!

Rent Your Dress

Most wedding dresses aren't meant for re-wearing, so renting is a more affordable and sustainable option. It also means that you won't have to dedicate half of your wardrobe space to a dress you'll never wear again. Check out Something Borrowed and ByRotation to find a high-end gown for less.

Slip on Something Borrowed

Making your dress your "something borrowed" gives extra sentimental value to your nuptials, while also saving you a packet! Although you might have to pay for alterations, if you love your grandma's lace dress or your mum's '70s wedding suit, this is a touching way to make your budget wedding more meaningful.

Go Vintage

If you'd like a unique dress without the designer price tag, vintage could be the way to go. For those of you who favour the looks from a particular era, such as the 1950s or 1980s, wearing a vintage dress will also allow you to remain true to your individual style preferences.

Hair and Makeup

It's understandable to want to look your best on your big day. But hair and makeup services can soon add up. Here are some ways to ensure you look wedding-ready without breaking the bank:

Book Both in One

Many professional services offer both hair and makeup. Since part of the fee covers the fact that they're coming to you, this always works out cheaper than two separate professionals.

Ask Friends and Family

Always admired your friend's perfect eyeliner or your sister's hairstyling skills? Rather than paying a professional, asking loved ones for help on your wedding day is a touching way to include them and a great way to cut costs.

Do It Yourself

With the number of tutorials on YouTube and TikTok, it's easier than ever to perfect the pro tricks when it comes to makeup and hair. Plus, the beauty of doing your own wedding makeup means that you can do as many practice runs as you like.

The Entertainment

Cutting your wedding entertainment budget too much can make for a dull wedding and an even worse reception. Here are some ways to show your guests a good time without overspending:

Find Full-Day Packages

Find a wedding singer that offers a full-day package and this can mean big savings compared to hiring separate performers for the daytime and evening. Depending on how much money you want to spend on entertainment, you might also find that one of these complete musical packages covers everything you need and fits your budget.

Stick to Smaller Bands

Fewer performers often mean smaller prices. For example, you might want to swap a string quartet for a string duo or a soloist for the wedding music. The same goes for wedding bands, where duos and three-piece bands will often cost less than a foursome.

Look for Local Talent

Since travel expenses are part of the cost of hiring a wedding band, the average cost of a wedding band often varies depending on where you're getting married. Secure a band operating in your local area and you'll soon see how much cheaper this tactic can be.

Flowers

While wedding flowers can be pricey, they help tie your colour scheme together and bring life to the event. Follow these tips to secure your blooms on a budget:

Include Fewer Flowers

From bridesmaids' bouquets to flower girl crowns, and groomsmen buttonholes to table arrangements, the amount and cost of wedding flowers can soon get out of hand. Limiting the flowers to a bridal bouquet will save money while also ensuring that the flowers you do have will make more of an impact.

Shop the Supermarket

Trust us - once you remove the plastic wrapping and lose some of the greenery, no one will know that you picked up your wedding blooms with your weekly shop. For the best look, though, remember to pick up your flowers a few days before your wedding. This will ensure that they're all open by the time you get married.

Make Your Arrangements Artificial

Artificial flowers have come a long way in recent years and now look more convincing than ever. As well as being cheaper than real stems, they last forever and you can go as exotic as you like without worrying about the extra cost.

Invitations, Decorations, and Favours

A lot of wedding planning involves items that are nice to have rather than essential. Here are some ways to include these little touches without going over budget:

Try to DIY Where Possible

Handwritten 'save the dates', invitations, and place cards add a personal touch if your penmanship skills are up to the challenge. If not, try free design websites such as Canva or one of the many budget websites that allow you to create and order simple designs.

As for decorations, take a look at these DIY wedding ideas. From hand-painted signs to centrepieces made from found objects, doing it yourself will make your big day even more unique!

The same goes for favours. More than anything, guests treasure meaningful souvenirs of the day so they're sure to appreciate something you've crafted yourself.

Send E-Invites

Save even more by sending invites via email rather than snail mail. This might feel a little cold but it's more sustainable and means that you'll have more funds to spend on the day itself and the people who can actually make it.

Hand Out Disposable Cameras as Favours

Kill two birds with one stone by handing out disposable cameras as favours. While you'll still need the services of a professional photographer, you can limit them to official photos and then send them home to save money. Your guests will then get the chance to capture fun informal shots and touching candid images.

The Food & Drink

Forgoing conventions with quirky wedding ideas such as asking guests to bring their speciality dishes can make it easier to keep to a tight budget. Otherwise, these options can help you save on food and drink:

Get Married Later in the Day

Getting married in the morning means you'll then have to serve your guests lunch and dinner. But get married later in the day and you'll only have to feed your guests once. This tactic will also save you money on the venue if it's paid by the hour, and you won't have to spend as much on drinks or entertainment if your wedding lasts a few hours rather than the whole day.

Bring on the Buffet

Sit-down meals are elegant but they'll also cost you over £100 per guest to cover serving fees and the like. Buffets are a much more economical option and they often allow for more variety and freedom too.

Ditch the Desserts

Why spend money filling your guests up with sweet treats when there's a delicious cake to eat? Too many dessert options is a key reason why wedding cakes often go uneaten but this is an expensive and unnecessary mistake.

The Cake

A wedding cake is a symbolic part of the ceremony but there's no need to blow your budget on it. Here are some more affordable options:

Serve a Naked Cake

A new and economical wedding trend is the naked cake. With no icing, this fashionable boho option is cheaper than a cake covered with fondant and is easy enough to DIY if you or a relative is a competent baker.

Include False Tiers

Who said that you can't have that five-tier masterpiece on a budget? The trick here is to include a few false tiers to give the cake height without adding to the cost. You can then cut the top tiers for photos and enjoy them with your guests without ending up with mountains of leftover cake after the ceremony.

Stack the Snacks

For those of you who want to do things a little differently, there's no need to have a cake at all. Many couples now prefer the idea of cake alternatives, such as a brownie stack, a doughnut tower, or a mound of macarons. You don't even have to make it sweet. If you're more of a savoury fan, the idea of a cheese tower or a pork pie stack might be more appealing.

The Presents

When you're working with a tight budget, why not turn to the generosity of your guests to make your day extra special? Here are some ways to do this:

Request Help Over Gifts

Turn your wedding into a group affair by asking friends and family to pitch in with their skills and talents rather than buying presents. As well as saving money, this will take away some of the stress of wedding planning.

Whether this is getting your auntie to bake the cake or calling on a friend to drive you to the ceremony, this help will be much more useful than another toaster or set of knives.

Ask for Cash

Take your lead from Spanish wedding etiquette and request cash or a bank transfer as your preferred wedding gift. Many guests will appreciate not having to search for a gift and you can use the money to offset the cost of the wedding or pay towards the honeymoon.

Include Services on Your Gift List

Guests might be more inclined to pitch in with the cost of your wedding if you include them on your wish list. For example, if you list your chosen wedding band, knowing that they'll get to enjoy their music at the reception will likely encourage guests to contribute to the cost.

Wedding Ideas on a Budget

Once you start crunching the numbers in your wedding budget calculator, it can be a big shock to find out how much a wedding can add up.

But, with these wedding ideas on a budget to guide you, it should now be a lot easier to cut costs without cutting corners.

For more information on booking your wedding entertainment no matter what your budget, contact us here at Bands For Hire today!

That said, one of the reasons that people find weddings such an ordeal to organise can often be because of external pressure to conform to wedding etiquette and rigid traditions. Thankfully, more and more couples are choosing to get married on their own terms, allowing them to hand-pick original yet meaningful ceremonial details that speak to them personally.

If that sounds like the kind of wedding you'd like to plan, let these unique wedding ceremony ideas be your inspiration!

Sit Your Guests in a Circle

Ask anyone to describe a wedding ceremony setting and they'll automatically think of seated rows intersected with an aisle. But if wedding ceremonies don't have to follow the same format, there's no reason why they have to follow the same layout either.

Getting your guests to sit in a circle around you is the perfect way to ensure that everyone gets a good view of the action. This set-up works especially well for intimate ceremonies. Or even better, make it a spiral and you can wind your way through your guests during the processional and back out again for the recessional.

Incorporate Handfasting

Derived from Celtic roots, this non-conventional ceremony idea uses the symbolic gesture of tying the newlywed couple's hands. Most couples use string or ribbons, but you could use a scarf, wool, or even jewellery to convey a message of unity and togetherness.

Depending on your roots or your story as a couple, you might want to choose a fabric or colour for the handfasting that has a deeper meaning. For example, if you met at school you could use your school tie to make this aspect of the day even more unique and personal to you as a couple.

Walk Down the Aisle Together

For some couples, the guests all turning to watch as the bride walks in is the pinnacle of the ceremony. For others, it's a dread-inspiring moment they'd rather skip. If you're in the second group, descending the aisle as a couple offers a sweet and touching compromise.

Walking down the aisle together is becoming a popular choice for LGBTQ couples who don't want to feel forced into one of the traditional gendered roles. But this fresh twist on tradition can be a beautiful moment for all couples regardless of orientation or gender. Plus, walking in together and surprising your guests guarantees some great wedding ceremony photos!

Include a String Quartet

If you're a romantic at heart, walking down the aisle to a string quartet or having them play you out will sound like music to your ears. At once both traditional and unique, including a live classical piece or a string version of a contemporary number in your ceremony is what fairy tales are made of. Trust us, there won't be a dry eye in the house!

Choose a Unique Location

If you'd like to mix things up a little while still keeping most of the classic ceremonial elements, getting married in a non-traditional location can be a good way to express originality.

These days, you can get married almost anywhere you want - just don't forget to ask first! Some options include your back garden, the beach, a theme park, an Airbnb, or your football team's stadium. Or, why not go all out and opt for a destination wedding?!

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Ride in on a Horse

Make an entrance no one will ever forget by riding into your ceremony on a horse. If your wedding venue is in the countryside or near a wooded area, the photo opportunities of you emerging from the trees atop your trusty stead will be priceless.

Have a Pre-Ceremony Cocktail Hour

Rather than rushing into the ceremony and then encouraging your guests to mingle afterwards, treat them to a pre-ceremony cocktail or sparkling non-alcoholic drink before the main event. This non-traditional format encourages different groups to get to know each other and ensures that everyone is present and correct long before the official ceremony starts. Depending on the theme of your wedding, you might even want to include some musical accompaniment for a little added ambience.

Plant a Tree

This idea will surely appeal to all you nature-loving couples out there. Planting a tree as part of the ceremony serves as a representation of your enduring love and commitment to growth. It's also great for the environment!

Depending on where you get married you might need to plant it in a pot and then transfer it later to your garden or that of a friend or relative. But wherever you plant it, your wedding tree will be a beautiful reminder of your special day.

Hire a Wedding Singer

The right wedding song will make your big day even more special. But hiring a wedding singer to perform your chosen track live can take your ceremony up several notches. What's more, since they're singing live, they could even incorporate your names to personalise things or change the lyrics to make your chosen wedding song even more heartfelt than it already is.

Write Your Own Vows

The idea of writing your own vows isn't as novel as it used to be. But it does guarantee that the vows you share will be 100 per cent unique to you and your ceremony.

While it helps to have a way with words, your main objective should be to speak from the heart and keep things simple. And whatever you do, don't try to be funny. Jokes are fine for the speeches but aren't the right fit for your vows.

If you'd like to keep your vows as a surprise, get a third party involved to compare both sets. This way, they can make sure that both partners' vows are the same length and of a similar tone.

Have a Friend or Family Member Officiate

You might not be able to get Adele to officiate your wedding like Alan Carr did. But getting a friend or family member to marry you and your partner is a touching way to include them in the ceremony.

One snag is that only registrars and religious representatives can legally marry people in the UK. That's not to say that a friend can't officiate your wedding though. Instead, it means that you'll have to make things legal at some point if you want the state to recognise your marriage. Many people get round this by popping to the registry office either before or after the big day.

Ditch the Devices

A room full of eyes on you is one thing. But a room full of iPhones and iPads on you can be a little disconcerting. Not to mention, it can ruin ceremony photos when the guests have all got screens held up in front of their faces.

One way to make life easier for your wedding photographer and ensure that your guests are fully invested in the moment is to insist on an 'unplugged' wedding. Guests can drop their devices off in a basket for safe-keeping with a groomsman at the venue entrance and then pick them up on the way out.

Parade to the Reception

Creative wedding ideas don't come much better than this one. If you're looking for a unique way to exit the ceremony and walk to the reception, invite your guests and one of these roaming bands to join you as you make your way, parade-style, to the next stop. We bet that everyone in town will wish they got an invite!

Get Your Pets Involved

It's only natural to want to include all your family members in your wedding ceremony, including those of the furry, four-legged kind. Whether you just want your pets to look cute in the photos or you want your dog to be the ring bearer, getting your pets involved is a lot easier than you might think. Especially since many pet-sitters offer wedding ceremony services if you need someone to mind your dog during the ceremony.

Light a Candle

Lighting a candle is a symbolic feature of many kinds of religious ceremonies. But you can also use it to symbolise unity in a non-religious ceremony.

Normally, this involves each partner holding a candle and using them to light a larger candle together. You can get your guests involved too by giving everyone a lit candle or joining everyone together at the end to light a long line of candles. Whichever way you do it, candles can give the photos a magical touch.

Go for a Gospel Choir

For a joyful, powerful, and unforgettable addition to your wedding, how about hiring a gospel choir to perform while you walk down the aisle, exit the venue, or both?! Whether your ceremony is religious or not, there's nothing like the rousing sounds of the Funky Gospel Choir to lift the mood. Not only will their voices and harmonies wow your guests, but their energy is sure to get everyone up and dancing.

Include a Sand Ceremony

If you'd like to include a symbol of unity in your wedding ceremony, combining two types of sand is a unique and modern alternative to lighting a candle.

Usually, each of you will have a glass jar or vase of sand which you then combine in a larger vessel. The two sands could be different colours or you might want to use sand from your local beaches if you're from different places. You can then display the sand-filled jar in your home as a representation of your two souls becoming one - very romantic!

Add a Surprise Element

From waiters that suddenly break out into song to surprise guests, adding an unexpected element to your wedding ceremony makes for a unique and entertaining event. You could even make the whole thing a surprise by inviting everyone to your engagement party and then springing out all dressed up and ready to tie the knot. No doubt you'll be smiling about the shock on your guests' faces for years to come!

Blow Bubbles

Looking for ways to make your wedding ceremony photos stand out from the rest? Get your guests to blow bubbles!

Have one of the wedding party hand out small bottles of bubbles as well as a few bubble shooters to guests as they arrive. Later, the officiant can instruct everyone to get ready, set, and blow! This is a fun way to announce your newly married status and get some incredible photos at the same time.

End the Vows With a Dance

Who says you need to wait until the reception to enjoy your first dance as a married couple? Topping off your vows with some cheek-to-cheek action can be an uplifting way to close the ceremony. You could even turn up the tempo with a fun dance down the aisle to the sweet sounds of one of these acoustic duos.

Create a Time Capsule

This creative wedding idea involves placing items from your wedding and relationship so far into a box for digging up on a significant anniversary. Some items you might want to include are coins from countries you've visited, photos, your wedding programme, a newspaper clipping from your wedding day, the restaurant menu from your first meal together, and handwritten copies of your vows.

Exit in Style

Forget the rice or rose petals and have guests wave sparklers or cheerleader-style pom poms as you leave the ceremony. Another option is to place tambourines, party blowers, and maracas on guests' seats to turn your exit into a show of noise and excitement!

Unique Wedding Ceremony Ideas

If you're feeling a little tense about planning your wedding, we hope these unique wedding ceremony ideas have put a smile on your face and sparked your creativity.

Remember, your ceremony should reflect you as a couple. If that means sticking to tradition, going all-out original, or mixing and matching a little of both, it's your choice!

No matter how unique or how traditional you go, however, music is always a must. Check out our weddings and events blog for more inspiring ideas or contact us here at Bands for Hire for more information on selecting the right music for your big day!

Nestled between Lincolnshire, Northants, and Rutland, Stamford and its charming villages span across several county borders, presenting an abundance of stately homes, historic country manor houses, and idyllic rural marquee wedding venues.

With easy access from London and numerous other major cities, Stamford might just be the perfect destination for your upcoming wedding. In this article, we've curated a list of ten popular wedding venues in Stamford and the surrounding area to help you find your dream location.

Burghley House

The most iconic Stamford wedding venue - the grand Elizabethan manor house that is Burghley. With stunning parkland, beautiful Orangery and a Great Hall to die for, Burghley is quite literally fit for royalty.

There are several licensed ceremony locations here, and two options for your drinks reception and evening celebration, depending on the weather. The parkland sits right next to the town of Stamford, with easy access - just two minutes in the car from local amenities and guest accommodation options.

Having personally dealt with the team at Burghley on numerous occasions, I can attest that their dedicated wedding team will be on hand at all times to help you create the perfect wedding day.

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The William Cecil

Sitting perfectly on the edge of the Burghley estate, The William Cecil is another excellent choice for your big day. Options for set up include the wonderful garden pavilion, indoors in the Burghley or Exeter suites or utilising the space outdoors with a marquee event.

Well-versed in hosting weddings, the William Cecil promises flawless service and a seamless event.

Based in Stamford itself, this venue is sure to impress with plenty of accommodation onsite and a stunning honeymoon suite to boot. I highly recommend booking a tour of this fantastic Stamford wedding venue.

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The Barnsdale

"Life should not only be lived; it should be celebrated." A true sentiment. And one that rings true for this superb Rutland Water venue just 15 minutes drive out of central Stamford. The Barnsdale is a sophisticated retreat on the shores of Rutland Water, offering stunning views in the most glorious of settings.

You won't find it difficult to achieve the perfect wedding photographs at this quintessential country venue. Normanton Church is just around the corner for a stunning shoreline ceremony, or simply say your vows at The Barnsdale itself.

With their experienced events host available throughout the planning and celebration itself, your event here is guaranteed to run smoothly. The Barnsdale is a wonderful choice for a rural wedding near Stamford.

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The Haycock Hotel

Just a stone's throw of Stamford, situated in the quaint village of Wansford, sits Haycock Manor Hotel - a charming 16th Century Coaching Inn.

This elegant venue is set within 12 acres of grounds, graced by the serene River Nene nearby. With the award-winning Prévost restaurant onsite, dining here is undoubtedly one of its highlights. Be sure to expect only the very best cuisine for your wedding breakfast, and even more impressive- their ballroom can host up to 250 guests, making it the ideal choice for a larger wedding.

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The George

This next offering is one of Stamford's most iconic wedding venues. The George Hotel is simply stunning and brings a wealth of character to the local area. For your ceremony, there are four licensed rooms to choose from - The King Charles, The Walter Scott, The London Room and The Henry Whincup Room, each with its own unique character and style, accommodating guest numbers ranging from 20 to 50.

The oak-panelled dining room can host up to 110 guests for a seated wedding breakfast, with the Henry Whincup room acting as a versatile reception space accommodating up to 130 guests.

For larger gatherings, there's also the option for a marquee wedding in their beautifully maintained gardens. All in all, the George offers a beautiful and memorable wedding experience, complete with fine cuisine, personal service and stunning surroundings. What's not to love?

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Sissons Barn

Situated just outside Stamford in the delightful Fenland village of Peakirk, this unique, contemporary oak-framed barn could be the perfect setting for your big day. Offering flexible options to suit your day, the barn can be both your ceremony venue and reception location or simply a place to party following your church or registry office wedding.

With a trusted list of suppliers, the staff at Sissons Barn will help you tailor your event completely, including utilising their recommended caterers, photographers and decor specialists.

The farm upon which the barn is situated has been passed down four generations, with current family members Ben & Laura, who married on the farm themselves, deciding to set up the wedding venue and put Sissons Farm on the map! I would highly recommend booking a viewing of this beautiful rural venue.

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Sibson Inn

The Sibson Inn has hosted weddings for over 16 years. Conveniently located at the edge of the village of Stibbington between Stamford and Peterborough, this delightful Inn caters to intimate family gatherings up to wedding breakfasts for 120.

Ceremonies take place in the lovely Wansford Hall ceremony room, with your reception to follow in the permanent marquee. The hotel also features a wedding garden for photographs and drinks following the ceremony. To get a feel of the atmosphere, head to their website and take a video tour of the space.

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Molecey Estates

Located in West Deeping, a stone's throw from Stamford (A ten-minute drive), the recently renovated Mr Molecey's Marvellous Mill is just that - marvellous!

Dating back to the late 18th century, this former granary and mill were once part of the historic Molecey House estate. Expertly restored to preserve its rich heritage, the venue now serves as a stunning backdrop for weddings, special events, and art exhibitions.

As a wedding venue, it works incredibly well. Picture this - opening your wedding with a stunning ceremony in the beautiful oak-framed stable block, overlooking 20 acres of idyllic countryside grounds featuring meandering rivers, streams, hidden bridges, and picturesque paths. The setting is truly magical.

The house provides the perfect space for your evening reception venue with ample accommodation for guests. With a penchant for interior design, the style of this place doesn't disappoint! I would highly recommend a viewing here for your big day.

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Orton Hall, Peterborough

This next one is a little further afield - in central Peterborough, but with the A1 within arms reach, it's easily accessible from Stamford and a great choice if you prefer to be in the city.

Although situated in the city, Orton Hall is located in a quiet part of town with lovely grounds and an excellent feel. They describe themselves as a leading wedding venue in Peterborough, and with many hundreds of events under their belt, it's easy to see why.

The venue offers a variety of options for ceremony space, with capacity ranging from 40 to 120 - all tastefully decorated in keeping with the history of this marvellous historic building. The conservatory is a particular favourite, with original stained glass windows to rival any church or cathedral!

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Rutland Hall Hotel

Finally, I'd like to showcase another incredible venue on the shores of Rutland Water, ideally situated between the towns of Stamford and Oakham.

Rutland Hall, steeped in 18th-century history, has been a sought-after wedding destination for years. With 65 acres of breathtaking parkland and picturesque views overlooking Rutland Water Reservoir, this location creates a truly magical setting for your special day.

The venue boasts several ceremony location options and versatile spaces for your evening reception. As one of the larger venues in the area, the Pavilion Suite can comfortably accommodate up to 550 guests.

Accommodation-wise, Rutland Hall is ideal. With plenty of rooms to choose from, your guests will be delighted to stay here - the lodges, apartments and hotel rooms are all available for you to book for your guests. As Stamford wedding venues go, this one is superb.

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All in all, Stamford and the surrounding area have much to offer! With numerous picturesque Stamford wedding venues to choose from, the rural setting lends itself perfectly to beautiful photography and a tranquil environment. You'll be sure to find the ideal wedding ceremony and evening reception venue here in the Rutland & Lincolnshire countryside. Happy hunting!

But with so many guests in attendance, it's vital to ensure the dance floor is safe and suitable for all. Hiring a dance floor for your wedding not only ensures the safety of your guests, but can also add an aesthetic touch to your event. From classic wooden floors to modern LED dance floors, there are many options available to match your wedding theme and create an inviting space to draw your guests in.

In this article, we explore everything you need to know about hiring a dance floor for your wedding, including the different types, sizes, costs and the pros & cons.

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Does Your Venue Need a Dance Floor?

Before you look into hiring dance floors, it pays to enquire with your venue. Some venues have sprung wooden floors throughout the event space, making every surface safe for dancers and tipsy partiers alike. Others host so many weddings and events that they have built-in dance floors.

Many venues even offer dance floor rentals on-site. Sometimes, venues include dance floor installation when you hire the event space, which may save you money and stress.

Hiring a dancefloor is a particularly wise idea if you plan to offer dancing at your outdoor or marquee wedding. Natural spaces are lovely, but nature is not always consistent. A dance floor will keep everyone tidy in their wedding finery and ensure nobody turns an ankle on uneven ground.

Some historic venues might require the use of a dance floor to preserve their surfaces, which is typically specified in the contract when you hire the hall.

As a rule, speak to your venue before going to outside suppliers or vendors.

Types of Wedding Dance Floors

There are a wide range of dance floors options available on the market, each with a unique look. Not only can a stylish dance floor set the mood and enhance the ambience, it will also add to the overall appearance of the space.

The most common types of wedding dance floors include:

• Wooden / Parquet dance floors
• Black and white tiled dance floors
• Disco-style dance floors
• LED dance floors

Wooden dance floors might be plain, but they're the perfect neutral touch for a wedding with a historic, rustic, or vintage theme. Imagine your guests taking to the old-fashioned style floor and dancing to a postmodern jazz band at your Gatsby-themed wedding.

A traditional chequer floor might be a stunning match for a classic or traditional wedding. It can help transform a plainer event space into an elegant, elevated setting.

You might hire a disco-style or LED dance floor for a more upbeat and contemporary affair. These "starlit" floors light up and even change colours throughout the evening. Picture an energetic cover band playing the hits from the year you met your new spouse as your guests bask in the wild and wonderful lighting.

Pros and Cons of Hiring a Wedding Dance Floor

As we've established, one of the most significant benefits of hiring a dance floor is safety. Dance floors are balanced, with enough bounce and traction for all types of shoes and styles. Beyond safety, there are several reasons why a dance floor can elevate any wedding or event.

Pro: A Dance Floor Is an Invitation

When you see a dance floor, you immediately know what to do! It will stand out boldly from the moment the first guests enter the room. When conversation hits a lull and the band begins to play, you won't need to tell your guests to get up and boogie—the dance floor itself is the invitation!

It also creates a sense of community. When you attend a wedding, you're already on the side of one family or the other. A dance floor invites both sides to unite rather than split into smaller groups around the space.

Ultimately, a dance floor makes any venue more inviting and can subtly cue guests, helping your room flow.

Pro: A Dance Floor Is an Aesthetic Addition

Sometimes an extensive guest list calls for a large venue. Big party spaces can be tricky to navigate. A dance floor can help you designate a space where it's safe to congregate and linger, distinct from dining and conversation areas.

Furthermore, a dance floor can help dress up a simple space, becoming a visual centrepiece and anchoring the room. Choose a floor that complements your party theme so it can double as decor. If you wait until the evening to light up an LED floor, you can also add a dose of unexpected excitement that keeps the event from growing stale!

Pro: A Dance Floor Puts Your Wedding Band Front and Center

From the moment your wedding band enters the room, they'll attract attention and add a sense of anticipation and excitement. These professionals know how to amp up the energy! Often, they come dressed to impress, ready to engage with guests and get the party going.

Your wedding band feeds off the energy of your guests. A dance floor allows the band to direct their attention and focus. It's easier for a band to read the room when the dancers are together in one area.

Plus, a dance floor makes a performance feel more like a show and less like ambient background noise. Some couples hire a stage or a platform to elevate the performers above the dance floor, creating a focal point in the room.

Pro: A Dance Floor Keeps All Eyes On You

When you install a designated dance floor, your guests will know just where to turn their attention when it's time for the couple's entrance or first dance. As the wedding couple, you deserve all eyes focused on you! Hiring a dance floor is an excellent way to create a visual focal point where all the evening's special events can take place, from pre-dinner entertainment to memorable speeches and announcements.

Cons of Hiring a Dance Floor

There are a few valid reasons to pass on hiring a dance floor for your wedding. They may include:

• High costs
• Lack of space in the venue
• The venue does not allow it
• You don't plan to offer dancing
• Logistical issues in the space
• Poor aesthetic fit

Not every wedding needs a dance floor, though most guests will expect to see one. You must decide if it's important to you and the wedding you picture in your mind. If you can't imagine tying the knot without a dance party, make hiring a dance floor a priority.

A representative from your venue can often help you decide if a dance floor would be a good addition to the space. They can address any space-specific challenges it might cause and help you find solutions.

Wedding Dance Floor Sizing Guide

Dance floors for hire typically come in sections. That means you can choose the size (and sometimes the shape) of your dance floor. The size you choose will depend on the size of your venue and the number of guests dancing at once.

As a general rule, about 30% of your guests will be on the dance floor at any one time. We recommend choosing a dance floor that comfortably accommodates at least 50% of your guest list. You don't want anyone to miss out on a good time due to crowding.

This is why requiring RSVPs from your guests is essential for party planning. Once you've finalised your guest list and final headcount, it's much easier to determine what size dance floor you need to accommodate your dancing attendees.

Use the table below to determine your minimum size to keep your guests comfortable as they move and groove the night away.

The dance floor capacity is based on a dance floor size of 5 sq.ft. per person and assumes that approximately half of the guests will be dancing at any given time.

Wedding Dance Floor Costs

The costs associated with hiring dance floors depend on several specific factors. Take the following into consideration:

• The size of the dance floor
• The type of dance floor
• Whether you need it installed
• If the supplier needs to travel to the venue
• The time of year (prices go up during peak wedding season)
• Quality of the dance floor
• Experience and reputation of the supplier

A large, starlit dance floor installed by a reputable supplier during peak wedding season will cost you more than a small, wooden floor that you install yourself. Remember, you can often hire a dance floor directly from your wedding venue. That's a great way to save money on installation and other fees.

On average, a small, simple dance floor might cost you approximately £250 from a local supplier. A larger, more ornate dance floor might cost as much as £575. Most weddings require a medium dance floor, which will put the cost somewhere in between, often with VAT on top.

A Wedding Band Worthy of a Dance Floor

If you have a dance floor, you'll need music to dance to! Elevate your celebration by hiring a live wedding band or DJ to provide the soundtrack to your reception. For seamless transitions, consider booking a live band that doubles as a DJ, ensuring non-stop beats and upbeat vibes as guests hit the dance floor.

The possibilities for live wedding entertainment are endless. From a nostalgic cover band playing your favourite 90s jams to a dynamic jazz ensemble adding a touch of swing, choose a band or DJ that fits your unique style and vision. With live music to dance to, your guests will be moving and grooving all night long!

The Perfect Dance Floor for Your Wedding

Whether you're concerned about safety or aesthetics, hiring a dance floor for your wedding is a wise choice that pays dividends. It can transform an outdoor venue into a stunning, polished space and help make indoor venues safer and more intuitive to navigate. Plus, a dance floor ensures you get the most out of your wedding band!

Don't hire your dance floor until you've hired a band that can keep your guests dancing all night long! Get in touch for help finding a professional wedding band that best matches your theme or party aesthetic. Don't wait, as our acts book quickly during peak wedding season, and we don't want to leave you swaying on a silent dance floor!

But when someone's seen and done almost everything, what's the best way to honour this momentous occasion?

From selecting a party theme for the soon-to-be-septuagenarian in your life to choosing the perfect music, here are some fun 70th birthday party ideas to ensure that their special day is as special as they are.

1. Bring All Ages Together

After 70s years of life, there's a good chance that the birthday boy or girl has a big family who want to celebrate their day with them. But rather than leaving grandchildren and great-grandchildren with babysitters and making it an adults-only party guest list, this is the perfect opportunity to bring all ages together.

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Instead of starting the party in the evening, kick things off in the morning or early afternoon. This means that even the oldest and youngest among you will still be wide awake and ready to sing when the cake comes out. Getting everyone together will also mean plenty of unforgettable photo opportunities, so remember to appoint a few friends as official photographers to capture those magic moments.

In terms of entertainment, music is a great way to find common ground between generations. With a repertoire of over 500 songs from the 50s right up to the modern day, the band Decades will surely be your top choice for a party that everyone will remember for years to come!

2. Make Their 70th Swing

Your loved one might not have been born until the 1950s but the swing scene that dominated from the 1920s to the 1940s makes for the perfect party theme. After all, nothing gets people up and dancing like a swing band!

From there, let the music dictate the theme by encouraging guests to come dressed in elegant styles from the Big Band era. These can include flapper dresses or full skirts for women and sharp suits and braces for the men.

Fill the venue with birthday party decorations in Art Deco-style black and gold and serve the kind of party food and drinks that would have been popular during the period. These include cheese and olive platters, potato salad, stuffed vegetables, and gin cocktails. You'll also want plenty of cranberry juice and soda to keep guests hydrated after all that dancing!

3. Time for Tea

While some 70-year-olds are party animals, others prefer quieter events. But that doesn't mean that you can't all enjoy a fun time together.

For something a little more low-key, an afternoon tea party could be the perfect way to mark the occasion. Set the scene by decorating the birthday party venue with bunting, flowers, and plenty of gingham. If the weather's nice you could even take things outside and enjoy a game of croquet before refreshments.

The retro sounds of these vintage bands will be perfect for creating the right mood. And, while tea party food and drinks usually consist of tea, savoury snacks, and cakes, you could always spice things up a little by pouring colourful cocktails from teapots instead of Earl Grey!

4. Gather 70 Messages in a Bottle

Whether everyone can come to their party or not, you can make sure that they're all included with this unique gift.

The idea is to get 70 friends, family members, former colleagues, and anyone else that's special to your loved one to each write a short message to them on their birthday. Once you've gathered enough, place the notes in a decorative jar and read out some of these touching and funny messages at the party. This is a present they'll cherish forever!

5. Rewind to the 1970s

What better way to celebrate a 70th birthday than by taking everyone back to when the 20th century turned 70!?

Your loved one would have been in their late teens and early 20s during the 1970s. As such, it's likely a decade they remember with a lot of fondness. Or maybe they were having too much fun to remember much of it at all! Either way, we're sure they'll love to turn back the clock to a decade that's famed for its outrageous fashion styles and amazing music scene.

Get in the spirit of the 70s by donning bell-bottom jeans, wide-collar shirts, peasant blouses, and disco dresses. You'll also need party food and drinks that were popular at the time, such as these 70s cocktails, mini quiche Lorraines, and plenty of sausages on sticks. Last but not least, hiring one of these 70s disco and funk bands will guarantee that your 1970s-themed party goes with a bang!

6. Bake a Number 70 Cake

Seventy candles might be a bit of a fire hazard but you can mark their milestone age by baking (or ordering) a cake in the shape of the number 70. Not only will this kind of unique cake look incredible in the photos, a bigger cake means that there'll be plenty of cake for everyone on your loved one's long party guest list to get a slice.

7. Celebrate in the Style of Agent 007(0)

The sophisticated septuagenarian in your life will love the idea of a James Bond-themed 70th birthday party. Taking inspiration from all things 007(0), convert your birthday party venue into a casino complete with a bar serving martinis - shaken, not stirred of course.

Keeping with the theme, tell guests to come in slick tuxedos or dazzling cocktail dresses. Or, for an element of fun, encourage them to dress up as their favourite Bond villains. From metal-mouthed maniac Jaws to Ernst Blofield and his white cat, there are lots of possibilities for getting creative with costumes.

As for entertainment, no Bond theme party would be complete without the right music. String Vision Duo are an ideal option for setting the scene with the Bond theme tune and string versions of Bond songs. Or you might prefer to go with a vocalist to belt out Bond classics such as Goldfinger and Licence to Kill.

8. Pay Homage to Their Hobby

Since your loved one's 70th birthday should be all about them, it's only right to incorporate their favourite hobby into the proceedings.

If golf is their obsession, for example, then you might want to throw a golf-themed party or enjoy a group round of golf before teeing off the celebrations. Or, if their favourite pastime is painting, you could fill your birthday party venue with blank canvases and encourage everyone to get creative.

When paying homage to their hobby, you can choose to go all out with the theme or just incorporate it as an element of the birthday party decorations, entertainment, or otherwise. Either way, seeking inspiration from the way they love to spend their time will show them how much you care about them and their passions.

9. Take Them to Their Favourite Destination

If your loved one is a keen traveller, whisking them off to Paris, India, or Australia for the night could be the perfect way to celebrate their special day. Of course, there'll be no need for passports or long flights as you'll create the magic of their favourite place right there in the birthday party venue.

Their dream destination will then be the theme for the night, where everything from the party food and drinks to the music will follow. For fans of Italy, pasta and pizza will no doubt be on the menu, while those who love the Caribbean will revel in celebrating their 70th with a Caribbean steel band.

10. Play the Name Game

Make your loved one the centre of attention by throwing a party that's based on the first letter of their name.

For Geoffrey's 70th birthday, you could all wear green and gold, drink grapefruit cocktails, eat goat's cheese and gelato, and enjoy the music of one of these guitarists. And for Susan's special party, guests could don silver clothing, sip on sangria, and sashay the night away to one of these salsa bands.

While some letters will be easier than others, getting creative with your party ideas is all part of the fun!

11. Throw a This Is Your Life Party

As this report explains, a room full of people jumping out and shouting "Surprise!" to a 70-year-old might not be such a great idea. One way to incorporate a surprise element into the party without giving your loved one a heart attack is to include a few surprise names on the party guest list in the style of the television programme This Is Your Life.

Whether the mystery guests are old friends or long-lost relatives, gathering them together to relay stories about the man or woman of honour will make for a very memorable experience. To stay true to the concept, have these surprise guests wait in another room while they speak so that the celebrant has to guess who they are from their voice and story.

You could also make a book of memories from these people to give to your loved one as a present. And decorating the birthday party venue with images from throughout their life will complete the theme to perfection.

12. Commemorate Your Birthday King or Queen's Platinum Jubilee

Our dearly departed Queen Elizabeth II isn't the only one who gets to celebrate her "Platty Joobs" in style. Now that your loved one has reached the milestone age of 70, it's only right to throw them a party fit for royalty!

Your birthday party budget might not stretch to parades and a pageant, but going down the royal route will guarantee an unforgettable experience. What's more, you can make the celebrations as classy or as fun as you like. While some birthday kings and queens will love an elegant soiree complete with classical music and high-end party food and drinks, others will revel in getting to wear a homemade crown and sit on a DIY cardboard throne.

13. Create a Quiz Based on the Celebrant

You might all be there to celebrate your loved one turning 70, but which of you knows them the best? Working together with the birthday celebrant, you can take on the role of the quizmaster general and devise a quiz based on their life, experiences, preferences and more.

Some questions can be general and more fact-based, such as their star sign or the names and birthdays of all their children and grandchildren. Others might be more specialised questions, such as their favourite teacher at school or one of their pet peeves. The celebrant can then crown the winner of the quiz once the answers have been checked by the two of you.

14. Go Grease Lightning

Want to honour the decade your loved one came into the world? A Grease-themed 1950s party is sure to go down well with guests of all ages. Although the film came out in 1978, its 50s backdrop offers a wealth of party inspiration for an amazing 70th celebration.

If your birthday budget will stretch to it, you could set up part of the venue to look like the Frosty Palace, where Danny and Sandy had their first date. Serve polar burgers and cherry sodas with chocolate ice cream to stick with the theme.

There's lots of scope for fancy dress, where women can take their pick of Pink Lady jackets, full dresses, pedal pushers, or full-on leather looks. For the men, sharp suits or white tees and leather jackets are the way to go. And of course, no Grease party would be complete without a 50s rock n' roll band playing the same hits that Danny and Sandy danced to at prom.

15. Have a Kid's Party

They might be turning 70 but that doesn't mean that their inner child wouldn't love the chance to party like they're a little kid again. From wearing party hats to playing pin the tail on the donkey, eating jelly and ice cream to making balloon animals, who says 70th birthday parties can't be a little childish?

People often start getting more nostalgic about their childhoods as they reach their 60s and 70s. This makes their 70th birthday the perfect opportunity to indulge your loved one's trips down memory lane with the kind of celebration their younger self would have loved.

Fun 70th Birthday Party Ideas

Whether it's time to celebrate your parent, grandparent, partner, or friend reaching the big seven-oh, these fun 70th birthday party ideas should have given you plenty of inspiration.

That said, as fun as it might sound to hire a jazz band or throw your loved one their own platinum jubilee, it's important to choose ideas that you're sure the celebrant will love. This way, the party will be memorable for all the right reasons!

Once the planning is underway, you'll soon see that organising a birthday party can be a lot of work. Luckily, Bands for Hire can help lighten your load by helping you find the right musical accompaniment for the perfect 70th birthday party. Contact us today for more information!

In all seriousness, a destination wedding is a popular option for more than the good weather. For many couples, the idea of getting married abroad on a sun-soaked Greek island or in a quaint Italian piazza feels a lot more romantic than saying your "I dos" at your local registry office or church.

Destination wedding ceremonies tend to be more intimate, which can add to the romance factor. Then there's the lure of enjoying your stag and hen parties, wedding, and honeymoon all in foreign climes. And, while you might expect a destination wedding to be more expensive than a UK wedding, it's often a cheaper alternative depending on the type and scale of wedding you want.

If all that has convinced you to get married abroad but you don't know where to start, we're here to help! Keep reading for the ultimate guide to planning a destination wedding!

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The Preliminary Stage

Long before you make any big decisions or book anything, spend time considering the key elements of your wedding. Many people rush through this preliminary stage and regret not weighing up their options more. By devoting more thought to this part of the process, you'll often find that everything falls into place a lot easier:

Envision the Big Day Together

Both partners should contribute by sharing their idea of a dream destination wedding. You might find that you have very different ideas of what's important and what's not. Or, you might find that you're both dreaming of the same white sandy beach wedding.

Either way, discussing how you envision your big day long before you make any concrete plans is the best way to ensure that both parties are happy with the final decision. And, if there are certain deal-breakers, there's usually a way to reach a compromise.

For example, one of you might feel that a unique, photogenic location is the most important element. But the other may be more concerned with choosing the right wedding band. In this case, you'd need to select a unique wedding location that's more accessible for UK bands, such as a rustic Château in Northern France or a fairytale castle in Ireland.

When you set your priorities straight, you can start to work these into investigating possible destinations and planning other elements, such as the colours and design.

Decide on the Destination

From historical landmarks to lush jungle backdrops, the options for wedding destinations are endless. But regardless of the location you're both envisaging, make sure your decision is a true reflection of you as a couple.

If you enjoy long sunny days of relaxation, one of the Greek islands or somewhere in the Caribbean is likely the way to go for your wedding abroad. But if you're more into picturesque countryside settings, you should turn your attention to Provence in France or Tuscany in Italy. Don't overlook the appeal of a city wedding either. Vibrant, bustling locations such as Rome or Madrid might be where your heart lies.

That said, you'll also have to consider how easy it'll be for everyone to travel to your chosen destination. Many couples accept that a destination wedding guest list will usually be much shorter than a UK wedding guest list. But if the destination is too difficult for any key family members to access, you might have to rethink your plans.

There's also your destination wedding budget to consider. But don't always assume that further flung locations are more expensive.

Some Caribbean and North American resorts offer a free wedding ceremony if you bring a certain number of guests or stay for a certain number of nights. Popular tropical locations can even be easier to get to than certain places in Europe thanks to more direct flights and better availability of transfers.

Look Into the Legalities

Before you get your heart set on a certain destination, look into the laws governing weddings and marriages there.

Certain restrictions in some countries mean that you can't legally get married if you are both UK citizens. Other destinations will only grant marriages to those who can prove they are of a certain faith. It's also important to consider whether any cultural or political issues could make your proposed destination wedding unsafe.

For example, while there are 34 countries where same-sex marriage is legal, it is either banned or not recognised in many more countries. If you're a same-sex couple looking to get married abroad, you might consider having a legal ceremony in the UK and a celebratory ceremony elsewhere. That said, consensual same-sex sexual acts are still illegal in many popular wedding destinations, including Jamaica, Saint Lucia, and Malaysia.

Set a Date

The local weather in your proposed location will be key when choosing a wedding date. An August wedding in the UK means that there's a good chance of sunshine. But an August wedding in Las Vegas means that there's a good chance of sunstroke.

Choosing anywhere with a tropical climate will mean ruling out certain months of the year due to monsoons, hurricanes, and excessive heat. And, while some resorts offer deals in the off-season, a smaller destination wedding budget shouldn't have to mean getting married in the pouring rain.

You'll also need to ask your close friends and family which dates work for them. Although you're unlikely to pick a date that works for everyone, asking in advance makes it easier to choose a date that suits the people you care about most.

The Planning Stage

This is the stage of the wedding planning process when you start making definite arrangements. As your wedding abroad begins to take shape, some elements of your initial plan may have to change. But that's all part of the fun of a destination wedding!

Hire a Wedding Planner Abroad

With the location decided and a potential date selected, it's time to hire a wedding planner who operates in your chosen destination.

We understand that this is an added expense, but trying to organise everything from the UK will be next to impossible. There's often a lot more paperwork and red tape when getting married abroad. And that's before you consider any language barriers and unexpected local marriage requirements.

For example, some destinations insist that you have to be in the country a certain number of days before. A wedding planner from the area will be able to explain these rules to ensure that you don't make any incorrect reservations.

Start researching wedding planners as soon as possible to make sure you find one with a great portfolio and references. Ask them if they handle the legal elements for you too as not all will include this service. You may even find that the big resorts have an events coordinator or wedding manager who can help you so it's worth looking into this possibility too.

Using a local wedding planner also means benefitting from their relationships with local businesses. Thanks to their contacts, it's often cheaper and easier than going to suppliers directly. And they'll be able to explain what is and isn't possible, making the whole planning process a lot more seamless and fun.

Visit Your Destination

Another must is visiting your proposed destination. A limited destination wedding budget might mean that only one of you can go, but planning a wedding somewhere neither of you has been to is a recipe for disaster.

On your visit, you can meet your wedding planner in person and decide on the venues you're considering for the ceremony and reception. You'll also be able to talk to wedding suppliers such as florists, photographers, and caterers face to face. This will make it easier to find out more about what is possible with the timeframe and budget you have.

And, unless you plan on doing your own wedding makeup and hair, this is a good time to book hair and makeup trials with local businesses.

Send 'Save the Dates' Well in Advance

With a date and venue locked in place, it's time to let your wedding guest list know the good news. Most people send 'save the date' cards eight to 12 months before a UK wedding. But since getting to an overseas wedding will be more complicated and expensive for your guests, it's best to notify them of the date even earlier if possible.

Your wedding invitations will need to go out earlier than they would for a UK wedding too. To give people plenty of time to RSVP, we'd recommend sending them out around six to nine months before the big day.

Book Flights and Accommodation Early

Booking your flights and accommodation as early as possible makes it easier to sync everything up and avoid disappointment. Prices often increase nearer the date so booking far in advance can save you money too.

If you or your partner are thinking of changing your surname, remember to book everything under your surnames as they appear on your passports. As eager as you might be to change your name, you won't be able to check in if your ticket and passport don't match.

Consider Guest Accommodation

While you wait to hear whether loved ones can attend, make it easier for them to do so by checking out nearby accommodation possibilities. A well-chosen destination should offer a range of options for all budgets and preferences. Or, if you're getting married in a specific resort, it's a good idea to book a block of rooms in advance to ensure that your guests can all stay on-site.

Gather Essential Documents

Allow plenty of time to organise the paperwork for your wedding as there's often a lot of it to gather. Depending on the country, it can take up to six months to get everything together.

Some documents that you will likely need to present originals and copies of include:

• Valid passports
• Full birth certificates showing both parents' names
• Confirmation of single status
• Decree absolute (if divorced)
• Death certificate of previous spouse (if widowed)
• Parental consent if you are under 18 (or 21 in some countries)
• Certificate of no impediment to marriage

Some countries also require you to have visas, which are your responsibility to obtain. Certain countries, including Spain, call for a Certificate of No Impediment to Marriage. And, if you're getting married in a non-English speaking country, you'll likely need to have all of your documents translated by an official translator and stamped with an apostille.

Verify Vaccination Requirements

Vaccinations won't be an issue if you're getting married close to home. But many popular options for wedding destinations - including South East Asia and the Caribbean - come with recommendations for various vaccinations. Depending on where you've travelled to recently, you may not even be able to enter the country unless you've had certain jabs.

For your safety and ease of entry, make sure to look into the requirements for your chosen country and get them as soon as you can if possible.

Plan What You'll Send or Transport

It's easy to forget that a lot of items at your wedding will have to be sent in advance or transported there in your luggage.

Where possible, it's best to source as many details as possible from the local area. But if you have special or sentimental items you want included, such as pre-printed place cards or family decorations, it might be cheaper and easier to send them to the destination or your wedding planner than pack them in your luggage. This gives you one less thing to think about and avoids the risk of lost luggage spoiling your wedding plans.

There's also the issue of getting everything back after the wedding. If you're heading off on honeymoon, you might prefer to send wedding presents and other items back to the UK rather than carry them around with you. Although, it's best to keep any valuable items with you just in case.

Take Out Wedding Insurance

There's always an element of risk when planning a wedding. But there are so many more things that can go wrong when you get married abroad. Take out a specialist wedding insurance policy that covers your destination and eventualities such as poor weather, issues with suppliers, damaged items, and so on.

The Fine-Tuning Stage

Now that the planning is well underway, it's time to have fun fine-tuning your wedding into the day of your dreams. From the dress to the wedding music, the flowers to the colour scheme, this is when you make your destination wedding your own:

Select Appropriate Wedding Outfits

The climate and terrain of your wedding location will have a huge bearing on the style and fabric of your wedding outfits.

If your destination is hot and humid, for example, you'll want to avoid a heavy satin wedding dress. Instead, lightweight tulles and chiffons will keep you cool and ensure that you look amazing. And for the groom, a light-coloured linen suit will be much more comfortable than a thick weave dark suit.

If you plan on having a church ceremony abroad, you might have to choose a dress that covers your shoulders or has long sleeves. If you have your heart set on a different style, it's worth discussing the rules of the country with your wedding planner. In some cases, a bolero or cape could work for the ceremony instead.

Something that many beach wedding brides overlook is how they'll likely wear flat sandals rather than heels. This means that you should go a little shorter on the hem to avoid tripping or stepping on it as you walk.

As for how you'll transport your outfits to the wedding, since checked luggage can go astray we'd avoid packing your outfits in there. Depending on your allowance, you may have to contact the airline to request extra hand luggage. But, rather than squashing everything in a suitcase, place your outfits in protective covers and carry them. Many non-budget airlines will even hang your outfits up during the flight to protect them from creasing.

It's also a good idea to pack any key wedding accessories such as shoes, jewellery, and especially your wedding rings in your hand luggage. After all, you wouldn't want that to get lost or delayed either!

Consider Artificial Flowers

Artificial flowers make sense for destination weddings since they're easier to send and transport. And, you can order them months in advance without worrying about them wilting.

Although they have a bad reputation, artificial flowers are much more realistic than they used to be. In particular, sola wood flowers are a convincing alternative to real flowers. They're also easy to reshape if they get squashed and you can keep them forever as a souvenir of your big day.

If you're set on having real flowers, choose blooms that are local to your destination. The flowers will be fresher and likely less expensive than imported flowers. As for the colours, if your destination is sun-soaked, fuchsia and orange flowers hold their own in bright conditions, while yellow blooms look great at the beach.

Choose the Right Music

The setting might be beautiful, but if you leave your wedding guests standing around with nothing to do, boredom can soon set in. Unique entertainment in the form of live bands and musicians is one of the best ways to avoid a boring wedding.

Depending on where you're getting married abroad, you might want to make the music fit the setting. For example, a live Ceilidh band would be perfect for those of you dreaming of a wedding in Ireland. Or for those of you getting married in Spain, a flamenco guitarist is ideal for creating the right mood.

For other couples, it feels more personal to incorporate something of themselves into the choice of wedding music. This is why many UK couples hire a UK-based wedding band abroad. There are various logistics to consider but choosing UK musicians often means you'll have more choices than going down the local route. A UK band are also more likely to know the songs you want and won't have any trouble keeping your guests dancing all night.

Go Local for the Food

You'll have to consider the local climate again for your food and drink choices. Hot and humid climes call for light snacks rather than heavy, sit-down meals. You'll also want to keep your guests hydrated with plenty of non-alcoholic beverages.

As for the cake, make arrangements to keep it chilled for as long as possible to avoid it melting before you have a chance to cut it!

Many people decide to embrace the local delicacies when choosing their destination wedding menu. Local food will be more affordable and easier to come by than anything imported. Plus, it's a great way to offer your guests a more immersive experience.

Don't Forget the Little Extras

A destination wedding can feel like a holiday for all involved. But remember, everyone is there for you.

By all means, embrace everything the destination has to offer, but don't forget to reflect yourselves in the wedding too. Little touches, from quirky wedding ideas to personal details can make all the difference when you're getting married far from home.

Whether that means writing your own vows or including family traditions in the ceremony, these touches will make the event more meaningful for you and more unique for your guests.

Your Complete Guide to Planning a Destination Wedding

Planning a wedding abroad is no mean feat. From extra paperwork to travel itineraries, bad weather to lost luggage, there are even more details to consider and eventualities to plan for than you might have realised. This is why getting married overseas has to be a decision you make together and with your whole heart.

If the only wedding you can envision is on an exotic beach or in a far-flung city, this is your chance to embrace your dreams. But remember, it's you rather than the destination that will make your wedding unique. From your choice of music to your wedding guest list, getting married abroad is your chance to make meaningful shared memories in your dream destination.

Ready to book your destination wedding band or musician? As with all the arrangements you'll make ahead of your wedding abroad, it's important to book as early as possible to avoid disappointment. Contact us here at Bands for Hire for more information or to start the booking process.

This great Caribbean bash is about more than decorating with flowers and drinking out of pineapples. This region of the world has a rich, inspiring culture filled with nuance and charm. By doing your research, you can transform any gloomy venue into a vibrant celebration featuring authentic food, music, and feel-good island vibes.

We've created this Caribbean party theme guide to help get you started. We'll include our best party planning suggestions to help you bring the spirit of these dynamic island nations to the UK.

Continue reading to throw a party that any Caribbean native would proudly attend!

Looking for Authentic Caribbean Vibes?

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How Do They Party in the Caribbean?

If you're after authenticity, your first step should be looking at how they party in the Caribbean. Caribbean carnivals are our top source of celebratory inspiration.

A Caribbean carnival is among the grandest and most colourful festivals in the West Indies, celebrated across two-dozen islands. Locals transform the streets, filling them with costumes, food, and distinct island sound. Some celebrations, such as Aruba's annual carnival, last for a month!

Though celebrations vary from island to island, they all share one thing in common: passion.

Carnival isn't a holiday in its own right. Some islands host such an event to commemorate local historical events, such as emancipation. Others mark seasonal milestones or religious rites.

You'll find a mix of African and European traditions at each island-wide party. Most Caribbean carnival-style festivals have four things in common: song (calypso), music (steelpan), costume (masquerade), and dance (wine).

Most carnivals include the following:

• Street parades
• Feathered costumes
• Steel Band and Reggae party music
• Fireworks displays
• Dancing
• Fragrant local curries and street foods
• Bonfires

Below, we'll discuss how to incorporate these elements into your Caribbean-themed event.

Choosing Your Venue

While we've all come to associate the Caribbean with the beach, most carnival celebrations take place in the streets! That might not be ideal for your party, however. We've gathered a few more appropriate suggestions below.

Arrange an Outdoor Venue

If feasible, consider hosting your event at an outdoor venue where guests can spread out, congregate, and enjoy some sunshine!

An outdoor venue will allow you to incorporate popular carnival elements such as fireworks and bonfires. Consider lighting your space with colourful lanterns and handing out glowing jewellery as a fun favour.

Secure a Well-Lit Indoor Venue

If you can't count on our unreliable British weather, host your party at an indoor venue. We recommend transforming the space with ambient party lighting. You can evoke a late-night celebration with bright neons in a darkened space.

A Day-to-Night Transition

The best time to host your carnival-inspired party is entirely up to you. In the Caribbean, celebrations begin bright and early and extend late into the night. Daytime festivities tend to be more family-friendly, becoming more raucous after dark.

You can emulate the day-to-night transition by beginning your party with the lights on and transitioning as the event goes on. Your party's 'daytime' portion can be for mingling and eating. Once it's nice and dark, open the bar, strike up the steel band, put on the masks, and let the true revelry begin!

The Sound of the Islands

Nothing plays a more significant role in a carnival celebration than music. It underscores parades, inspires dances, kicks off singalongs, and helps build a vibrant party atmosphere. Hiring the right live performers is key to achieving the specific authenticity you need to create a clear party theme.

The type of music you hear during a carnival varies across islands, ranging from Latin-inspired, to Reggae, to pure Caribbean pan music. The steel band is the most authentic and iconic way to achieve a uniquely Caribbean sound.

Hire a Solo Pannist

Consider hiring a solo pannist to greet your guests during arrival. You might not expect a soloist to create such a big sound! Even a single performer can set the tone for your event, creating carefree Caribbean vibes that carry attendees through to the end of the night.

Hire a Steel Band

When you're ready to kick off the dancing, you'll want a larger steel ensemble to serenade your guests. It's surprising to discover just how many genres a steel band can play! When you reach out to book your act, we can help you curate a playlist that includes recognisable songs, from current chart-topping hits to popular jazz standards.

Hire a Reggae Band

Swapping your steel band for a Reggae band is a great way to facilitate the transition from day to night. They'll keep guests dancing as they play hits from Caribbean legends like Bob Marley, UB40, and Magic.

Add a DJ

You can add a mix of sounds to your event by hiring a DJ-live combo. Your performers can DJ between live sets, so the party doesn't have to stop. We can help you curate a dancefloor-friendly playlist that evokes your island sound while adding musical variety to your event.

An Authentic Caribbean Feast

Caribbean flavours are as bold and distinct as Caribbean sounds. When you combine the two, you'll create an immersive sensory experience that will transport guests to the West Indies.

Tropical Drinks

The best Caribbean-themed parties are part bacchanal, part dance party. A range of tropical cocktails and mocktails will loosen up your guests and ensure they can let loose. Many of the most popular rum-based cocktails originate in the Caribbean, so curating a drink menu that everyone will love shouldn't be hard.

Consider adding the following delicious drinks to your cocktail list:

• Caribbean sunset
• Rum punch
• Caribbean breeze
• Blue lagoon
• Painkiller
• Zombie cocktail
• Pina Colada
• Bahama Mama
• Daquari
• Goombay Smash

You can upgrade your bar by stocking up on plenty of charming drink accessories to add a touch of whimsy to even the most familiar cocktails. A few tiny umbrellas, animal-shaped drink charms, crazy straws, and edible flowers can transform any drink into a tropical treat.

You may also wish to add a signature drink or two to your list. Serve a tropical pina colada in a hollow pineapple instead of a glass, or serve your rum punch in a coconut.

Caribbean Cuisine

Your guests will need some hearty Caribbean party food to help them absorb all that delicious alcohol! Island flavours are bold and full of local spices, mixing sweet and savoury in innovative ways. Each island has its own popular native dishes inspired by its internal culture, but many incorporate similar tropical ingredients to achieve unique flavour profiles.

The following culinary elements are consistent across many Caribbean cultures:

• Jerk meats such as chicken and pork
• Spiced rice dishes
• Caribbean curries
• Fish and chips
• Boiled corn
• Fried chicken
• Tamales or pastelles
• Fried plantains

While you can serve a Caribbean-inspired sit-down meal, party-goers rarely stop moving during a real Caribbean carnival. Prioritise foods your guests can hold in their hands and eat quickly. If you're hosting an outdoor event, you might even bring in food trucks so guests can graze as they get hungry.

If your guests get thirsty, offer them thematic ways to hydrate. Fruit punch is one of the most popular beverages at a carnival celebration.

You can also offer coconut water, which hydrates even better than H2O! Place a few self-serve stations with fruit-infused water near the dance floor for a fun touch.

Playing Mas at Your Caribbean Party

A Caribbean carnival's most visually stunning element is mas or the masquerade. The term refers to the costumed parade that takes place during a carnival celebration. When attendees join the festivities, they call it "playing mas."

You might consider adding a masquerade element to your Caribbean-themed event. You can ask guests to bring their own masks, hand them out as favours, or set up a station where attendees can design and build their own.

Your live party band can help you facilitate a masquerade parade during the festivities. They'll play tropical tunes as your guests show off their stunning masks. At many carnivals, the most creative or energetic mas players receive a prize!

Throwing the Best Caribbean-Themed Party

If you've been to the Caribbean, you know that each island nation is as beautiful as it is welcoming. When you plan your Caribbean-themed party, keep that warm, inviting spirit at the centre of all your plans. The right attitude can transform the atmosphere just as well as your decor!

Of course, there's no better way to evoke the Caribbean than live music. At Bands For Hire, we offer a hand-picked roster of steel bands, pannists, and reggae bands to liven up any West Indies-themed soiree. Enquire today to bring the unique sound of these incredible islands to your event.