Coronavirus - Booking Information and FAQs

Coronavirus - Booking Information and FAQs

Updated: 11th September 2020

With the current Coronavirus situation ongoing we understand that many of our clients are feeling anxious about their upcoming event. If you're currently planning to go ahead with your event, please rest assured that both indoor and outdoor live performances are now allowed to take place and all of the musicians and bands we represent will be happy to incorporate necessary measures into their performance.

Should any of the musicians show symptoms of Coronavirus, fall ill or need to self-isolate, they do have dep (stand-in) musicians of the same high standard on call to take their place.

What if I need to reschedule my event?

If your event falls during the lockdown period we recommend that postponing and rescheduling is the best way forward for all parties involved. If you're looking to reschedule as a result of social distancing measures and limitations on guest numbers, please get in touch and we'll do our best to help you reschedule your booking.

Should you need to reschedule your event, our position at Bands For Hire is that we're happy to move your deposit over to a new date and they'll be no admin fees.

All of our bands and musicians have been extremely accommodating under the current circumstances and are happy to move to suitable dates if they’re available. For this reason we highly recommend running possible date options past us before confirming your new date, as this will ensure you don’t need to cancel completely.

Off-peak and Mid-week Dates

All of the musicians we represent are self-employed and as you can imagine are facing an extremely difficult period financially. For this reason we're requesting that our clients consider mid-week and off-peak dates in January, February and March where possible. This will ensure the overall loss of earnings for our musicians is limited and they’ll still be able to take on new bookings next year.

Many of our bands are politely requesting that 50% of the balance is paid by the current event date with the remaining 50% due before the rescheduled date. This will help to alleviate the financial strain they’re under.

Can I hold a new date while I finalise plans with my venue and other suppliers?

We’re happy to ask your band/musician to make a note of the potential new date in their diary while you confirm details with your venue and other suppliers.

Although we’re unable to pencil in ‘backup’ dates indefinitely without formal confirmation, most of our acts, if available, will be happy to offer you first refusal. Should another client show interest in the date you’ll be given the opportunity to confirm the new date.

Please note that bookings for new dates aren’t secured until a replacement contract has been signed by both parties.

What if I need to cancel completely?

At this time we're encouraging all clients to reschedule their events to a mutually agreeable date in order to avoid cancellation fees. You’ll find our full cancellation terms on your signed contract, however, should you need to cancel completely we are doing our best to reduce contractual cancellation fees where possible, depending on your current event date. Please speak to your agent if you need to discuss your specific situation.

Is my deposit refundable?

All deposits are non-refundable but we are more than happy to transfer your deposit over to a rescheduled date, subject to availability of the artist.

What should I do if my event is due to take place in 2021?

At this time the law only allows weddings for a maximum of 30 guests. As the lockdown easing continues over the coming months we anticipate that the rules around weddings and events will be relaxed further. We appreciate there is still a degree of uncertainty around guest numbers in 2021 but would encourage our clients to await further government announcements before taking steps to reschedule. If you do have a backup date, please let us know and we'll do our best to help you to reschedule.

Get in touch

If you’re concerned about your event please reply to your agent by email or give us call on 0845 073 9440. Our opening hours are 9am – 5pm, Monday to Friday.